Office Specialist

Position Details

WSU's Commitment to Equal Opportunity


Weber State University is an Equal Opportunity Employer committed to creating an environment welcoming to all individuals. We strive to create a culture where everyone feels valued and appreciated. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University's Policy and Procedure Manual 3-32).

Position Information


Position Title
Office Specialist


Requisition Number
H00304P


Position Category
Hourly/Work Study


Campus Location
Weber State University - Ogden, UT


Hours per week
Approx 20/week


Months per year
12


Alternate work schedule


Approx 20/week

Pay Grade

Salary

Hourly Pay Rate
$14.50


FLSA

Job Summary/Basic Function


Individual will help maintain various aspects of the Office of Undergraduate Research (OUR) and serve on the editorial board for ERGO, Weber State University's Undergraduate Research Journal. Office responsibilities include: track student grant spending while ensuring that students and faculty follow university policies and procedures, assist students in booking travel arrangements, manage the OUR website; manage office and director's P-cards; organize files, assist in OUR special events; communicate undergraduate research requirements and policies to students and faculty; and assist students and faculty in various aspects of their student grant spending process. Other duties or tasks may be assigned on an as-needed basis. As an editor for ERGO, the individual will be responsible for processing article submissions, assigning reviewers, and assisting with editing and formatting for article publication.

Required Qualifications


Secretarial and/or clerical experience and experience using PC applications and software required. Ability to conduct day-to-day office management which included but is not limited to: Budget reconciliation, accounting, excellent record management, phone, and email skills, office supply ordering, etc.

Ability to work with students and faculty in a professional manner and follow university procedures and policies and maintain confidentiality of student information.

Preferred Qualifications


Seeking applicants with strong writing and editorial skills, who are proficient in the use of PC and software applications (Windows, Microsoft Word, Excel, Front Page, GroupWise, Adobe Indesign, etc?). Excellent organizational skills, ability to multitask; Excellent interpersonal, oral and written communication skills; ability to collaborate and establish effective working relationships with faculty, staff, and administration; ability to meet deadlines and work accurately despite interruptions. Conduct office affairs in a professional manner while working with minimal supervision.

Background Check?
No

Posting Detail Information


Job Open Date
07/02/2026


Review Date
07/04/2026


Job Close Date
08/02/2026


Open Until Filled

Quick Link for Direct Access to Posting




Notes to Applicant


To apply, complete the online application and attach a resume, cover letter and the names and contact information for three references.

If you are hired, please keep in mind that you will need to complete the appropriate payroll and HR documents prior to beginning work.

The screening of applicants will begin immediately and will remain open until filled.