Marketing & Proposal Coordinator

Marketing & Proposal Coordinator

Oakland, California

Terraphase offers cost-effective solutions to complex environmental and engineering challenges. We listen to our clients and focus on their needs. We apply technical expertise and keen awareness of the regulatory framework to achieve our clients' project goals and objectives. The combined talent and experience of Terraphase's engineers, geologists, and scientists form the foundation for a comprehensive environmental management approach.

We are seeking a self-motivated, goal-oriented individual to join our growing organization as a Marketing/Proposal Coordinator. Teaming with our marketing team, the role will help support the company's various geographic regions while reporting directly to the Senior Business Manager on the East Coast.

The Role

• Prepare and produce proposals, cut sheets, marketing collateral and other documents, in compliance with established Terraphase professional standards for brand, style, format, and content.
• Perform all aspects of proposal production, including print production of hard copies, production of electronic/PDF copies, and arranging shipment/delivery.
• Proofread, edit, format, QA/QC documents and graphics for accuracy, spelling, grammar, clarity of communication, consistency, and layout.
• Communicate efficiently and effectively with proposal technical lead and other key staff to resolve content questions, changes in the schedule, and other timeline constraints.
• Collaborate with other marketing staff and proposal technical leads to track updates to style sheets, ensure consistency of voice and content, and meet deadlines.
• Provide innovative solutions to proposals and RFPs based upon experience and technical knowledge.
• Update the master files from which marketing and sales materials are sourced.
• May be asked to support preparation of business-critical presentations by providing graphic and layout assistance to improve the quality of the presentation produced.
• Participate in weekly calls with marketing team to effectively communicate strategies and opportunities to improve the process, outcome, and efficiency of the sales and marketing efforts.
• Work in conjunction with proposal technical leads and other key staff to actively develop new opportunities and maintain existing relationships.

Who You Are

• Bachelor's Degree required in Marketing, Communications, or similar degree.
• 2 years' experience of A/E/C industry experience.
• Basic computer skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint; Adobe InDesign and Acrobat. Adobe Photoshop would be helpful.
• Prior experience with developing and/or implementing campaigns on social media platforms a plus.
• Must possess excellent communication, teamwork, analytical, organizational, technical writing, and client service skills.
• Self-sufficient and ability to work under pressure of deadlines.
• Strong analytical and problem-solving skills.

Compensation for this position is based on years of experience, technical expertise, technical education, and geographic location.

Pay Range

$62,500 - $85,000 USD