Administrative Coordinator - Part-Time (Long-Term, Stable Schedule)

Job Description

Job Description

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

◆ MISSION

Make America tastier and more convenient as Japan's No. 1 Sauce Company.

◆ JOB SUMMARY

We are seeking an experienced administrative professional who values a stable work schedule and enjoys supporting daily office operations. This position is ideal for someone looking for consistent weekday hours and a long-term opportunity with a growing company. Candidates seeking short-term, seasonal, or temporary employment may not be the best fit.

◆ WORKING HOURS

• Monday through Friday
• 4 hours per day (EX: 8:30 am - 12:30 pm)
• Consistent weekly schedule

Responsibilities

• Process receipts for everyone in the office and understand the correct information and process for reimbursement.
• Put receipt information in the purchase item list and submit it to headquarters within the due date.
• Manage, fill out, and submit time attendance sheets.
• Manage and prepare customer lists, NET pricing forms, Terms and Conditions, and contracts.
• Troubleshoot shipping problems.
• Process orders from customers and from sales representatives.
• Update customer lists as needed and update the AR list daily.
• Contact customers' accounting departments by phone or email to help ensure payments are made by the due date.
• Make sample kits.
• Help send DMs and ship packages.
• Update target sales sheets for each customer.
• Make appointments with customers.
• Check office supply stock and place orders with manager approval.
• Manage and check sample stock twice each month and place orders with manager approval.
• Take phone calls.
• Receive packages.
• Manage morning announcements and company notices.
• Report daily progress, problems, and proposals to the manager.
• Handle other tasks assigned by the manager.
• Job duties are not limited to the list above.

Requirements

• Legally authorized to work in the US
• Valid driver license
• Read, write and speak business level English
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 4+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google

Benefits

• Paid Sick Leave
• Company Party (twice a year)
• Pay range: $21.80/hr-$24.10/hr