Senior Events Coordinator

POSITION: Senior Coordinator of Marketing- Events and Sponsorships

LOCATIONS: Chicago

COMP: $91,000 - $112,000 This is a non-exempt position

NOTES: Hybrid schedule with a minimum of 4 days per week in office

Senior Coordinator of Marketing- Events and Sponsorships | AM Law 100 Law Firm | Chicago. Our prestigious and award-winning global AM LAW 50 law firm client is hiring an experienced Senior Marketing Coordinator of Events & Sponsorships for either their Chicago office is on the front lines of the Marketing & Communications Department and serves as the primary point of contact for the planning and execution of firm events and sponsorship activities. This role supports initiatives driven by firm leadership, Marketing, and Business Development, including firmwide events, locally executed programs, and sponsorship activations that support the firm’s branding and client development efforts. This position is responsible for coordinating and executing event production and sponsorship initiatives, with direct responsibility for event budgets, expense tracking, and cost control. As the firm’s events and sponsorship contact, the individual must be visible, approachable, flexible, and proactive, working closely with attorneys, marketing colleagues, vendors, and external partners. The Senior Coordinator of Events & Sponsorships should demonstrate strong organizational skills, attention to detail, and an understanding of how events and sponsorships support the firm’s business, client, and community engagement activities. Our client firm is offering a very competitive compensation and benefit package.

DUTIES AND RESPONSIBILITIES

The Senior Coordinator of Events & Sponsorships, Chicago & Pittsburgh is responsible for planning, executing, and evaluating firmwide, client-facing, and internal events, ensuring alignment with the firm’s marketing and business development objectives.

Event Planning & Execution

• Plan and execute major firmwide events, including the annual Partner Conference and Partner Retreat.
• Manage multi-day in-person, virtual, and hybrid events from inception through completion.
• Partners with senior leadership, marketing, business development, and programs lead to gathering requirements and aligning events with firm strategy.
• Maintain event timelines, planning calendars, and deliverables to ensure events remain on track.
• Analyze event outcomes and attendee feedback; develop recommendations for continuous improvement.

Sponsorships & External Partnerships

• Coordinate sponsorship opportunities and maintain relationships with key partners, vendors, and external organizations.
• Support contract negotiation and ensure fulfillment of sponsorship commitments.

Budgeting & Financial & Administrative Management

• Develop and manage event budgets; monitor expenses and ensure compliance with firm policies.
• Process check requests, track expenses, reconcile costs, and support post-event financial reporting.
• Manage administrative tasks related to events, including shipping, packing, scanning, filing, and recordkeeping.

Event Operations & Logistics

• Conduct venue research and site selection; coordinate contracts, hotel accommodations, and banquet arrangements.
• Manage vendors for venues, catering, audiovisual services, décor, and logistics.
• Oversee registration systems, invitation design and distribution, RSVP tracking, and attendee communications.
• Manage mobile meeting apps, event materials, nametags, signage, and onsite logistics.
• Provide travel coordination and onsite event support, including occasional evening and weekend assignments.

Cross-Functional Collaboration

• Collaborate with internal departments including IT, Learning & Development, Firmwide Videoconferencing, CRM, Travel, Accounting, Office Services, Hospitality, Knowledge Management, CLEstaff, and Marketing.
• Support client-facing webinars and external events in partnership with the Events and Marketing teams.

Systems, Processes & Resources

• Utilize and maintain event management systems, CRM tools, registration platforms, firm calendaring tools, and conference room scheduling systems.
• Assist with building event campaigns within the firm’s event management platform.
• Maintain event resources, including planning tools, templates, vendor contacts, manuals, and best practices.
• Identify opportunities for process improvements and workflow efficiencies.

Communications & Quality Control

• Proofread all event-related communications and collateral to ensure accuracy, clarity, and brand consistency.
• Deliver a high level of customer service to internal stakeholders, clients, and external partners.

Additional Responsibilities

• Serve as a resource to the Office Managing Partners in Chicago & Pittsburgh to elevate the firm’s local market profile through targeted events, sponsorships, and community engagement initiatives, while partnering closely to plan and manage the local events and sponsorship budget in alignment with firm priorities.
• Coordinate client entertainment such as receptions, dinners, and cultural or sporting events, sometimes on short notice.
• Support the Chief Marketing Officer and Marketing Directors on special projects and initiatives as assigned.

Perform other duties as assigned by senior marketing leadership Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Our client firm reserves the right to revise or modify job duties and responsibilities at any time.

REQUIREMENTS

Education: Bachelor’s degree in marketing, Communications, Hospitality, or related field.

Experience: 5+ years of experience in event management, preferably in a professional services environment

Skills:

• Proven leadership and team management experience.
• Excellent organizational, communication, and negotiation skills.
• Demonstrated strategic thinking skills, with the ability to assess complex information, identify opportunities, and develop solutions aligned with organizational goals.
• Strong budgeting and financial acumen, with experience managing budgets, monitoring spending and making data-informed financial decisions.
• Effective vendor and stakeholder management skills, including the ability to build productive relationships, manage expectations, and oversee external partners.
• Exceptional attention to detail, with the ability to ensure accuracy, consistency, and compliance across work products and processes.
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally to a variety of audiences.
• Proficiency in event technology platforms and CRM tools.

Employee Benefits Overview Our comprehensive benefits package includes:

• 401(k) Retirement Plan
• Medical Insurance
• Health Savings Account (HSA)
• Virtual Health Services
• Dental Insurance
• Vision Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• Life Insurance
• Short-Term Disability Coverage
• Long-Term Disability Coverage
• Flexible Spending Accounts (FSA)
• Lyra Health Employee Assistance Program (EAP)
• Paid Family Leave (for eligible Exempt and Non-Exempt staff)
• Transportation Benefit
• Back-up Child Care Services
• College Coach Program
• Pet Insurance
• Paid Sick Time (for Exempt staff)
• Paid Time Off (available to all full-time, non-temporary employees)