Administrative Officer

Job Title*THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*Duties may include but are not limited to the following:Advises the Medical Center Executive Leadership Team (ELT) member on administrative, management, and HR policies and procedures.Coordinates and tracks service line deliverables, assigns tasks to appropriate subject matter experts, and compiles responses for leadership review.Manages the supervisor's calendar and schedules meetings, briefings, conferences, and other activities.Reviews and processes Executive Office correspondence, ensuring accuracy and compliance before signature.Drafts official correspondence, reports, and memoranda on own initiative.Serves as liaison between management staff and the supervisor and coordinates actions in the supervisor's absence.Establishes and monitors office procedures, administrative controls, and correspondence routing systems.Records and edits minutes for meetings, boards, and councils and tracks action items and deadlines.Maintains timekeeping records and initiates personnel and overtime actions for assigned staff.Coordinates travel, visits, and logistical arrangements for the supervisor and visiting officials.Manages office supplies, equipment, and service requests.Tracks staffing and recruitment activities and drafts or updates position descriptions.Prepares briefing books, reports, summaries, charts, and other materials for senior leadership.Performs other related duties as assigned.Work Schedule: Monday - Friday, 7:30am - 4:00pmRecruitment & Relocation Incentives: Not authorizedCritical Skills Incentive (CSI): Not approved