Fiscal Assistant

Fiscal Assistant

The Fiscal Assistant supports the Finance and Business Services Manager by providing overall procurement support, assisting with financial reconciliation, tracking financial data, and assisting with financial report generation. This position is one of the primary points of contact for the Journey Team for all procurement-related processes and questions.

Responsibilities:

• Works with professional staff for all purchasing-related activities, including securing quotes, processing with Purchasing Office, delivery, and payment of invoices;
• Processes all P-Card transactions, contracts, and purchase orders on a daily or weekly basis;
• Conducts research to identify viable Mason approved SWAM vendors for products;
• Works to identify sustainable product options;
• Develops professional relationships with purchasers to assist in navigating systems and challenges;
• Updates and tracks one-time purchases and expense reports to ensure accurate balance of available funds;
• Coordinates the order process for large-scale supply orders or office needs;
• Prepares and processes eVA system entries and ensures compliance with state and George Mason rules related to eVA;
• Distributes updates and changes to individuals and units as needed;
• Identifies needs for Journal Vouchers and provides documentation for processing to Finance and Business Services Manager;
• Assists with tracking of financial activity for supported units;
• Assists with tracking and processing of GA stipends;
• Ensures adequate funding for all transactions processed;
• Trains and supports new employees in the P-Card process;
• Submits requests for P-Cards; and
• Assists with questions regarding allowable purchases.

Divisional and Departmental Duties:

• Attends monthly FSCN meetings and trainings;
• Attends Access and Transitions, unit meetings, and UL retreats;
• Supports divisional planning initiatives and other special projects as assigned, acting as technical resource and SME as required;
• Actively participates in UL divisional meetings, initiatives, and in-person events to stay connected with divisional and institutional priorities, and to foster a cross-unit collaboration;
• Participates in professional development workshops and training sessions for staff across the division to promote continuous learning and skill enhancement;
• Stays informed about best practices, research, and emerging trends in higher education and student support services to ensure the Access and Transitions team remains innovative and responsive to the evolving needs of the student body;
• Serves on university committees; and
• Performs other related tasks as identified by supervisor (e.g., serves on a search committee).

Required Qualifications:

• High school diploma or equivalent;
• Knowledge of purchasing, travel and expense reimbursement;
• Knowledge of monitoring expenses;
• Demonstrated skill using Microsoft products, particularly Outlook, Word, and Excel;
• Effective written and oral communication skills;
• Demonstrated attention to detail and organizational skills;
• Ability to work both independently and with other budget/finance managers within University Life; and
• Demonstrated problem solving and analytical abilities.

Preferred Qualifications:

• Bachelor's degree in related field or equivalent combination of education and experience;
• Experience assisting with accounting, finance, or business management, preferably in higher education;
• Experience with Banner;
• Experience with MicroStrategy;
• Knowledge of eVA rules and processes; and
• Advanced knowledge of Excel.

Instructions to Applicants:

For full consideration, applicants must apply for the Fiscal Assistant at Complete and submit the online application to include three professional references with contact information, and provide cover letter and resume for review.