Bookkeeper

The Platta Law Firm, PLLC is a highly successful, fast-paced personal injury law firm located in the heart of financial district in New York City. We pride ourselves on delivering exceptional legal representation to our clients. We are seeking a highly organized, trustworthy, and dual-skilled Full-Charge Bookkeeper & HR Administrator to manage our financial records and oversee our vital human resources and onboarding/termination protocols. Position Summary This unique, critical role requires a professional who is equally adept at financial management (accounting/bookkeeping) and human resources administration. You will be responsible for the firm's day-to-day financial operations using QuickBooks, while simultaneously serving as the primary point of contact for employee management, regulatory HR compliance, and full-cycle employee life-cycle management (from Day 1 onboarding to offboarding). Key Responsibilities Manage all daily accounting operations, including accounts payable (AP), accounts receivable (AR), and general ledger reconciliation using QuickBooks Pro / QuickBooks Desktop and Online . Process bi-weekly payroll accurately, ensuring proper tracking of hours, pre-tax deductions (such as healthcare and TransitChek/commuter benefits), and tax compliance. Conduct escrow/IOLA account accounting, processing case settlement checks, vendor payments, and attorney fee allocations with strict adherence to NY legal ethics rules. Collaborate with outside CPAs for year-end tax reporting and financial audits. Human Resources & Compliance Duties Onboarding Execution: Manage the complete onboarding packet for new hires (exempt and non-exempt), ensuring timely execution and legal retention of Form I-9s, NYS DOL LS 54 forms, tax documents, commuter benefits election/waiver forms, and signed Employee Handbook acknowledgments. Termination & Offboarding Management: Oversee the structural exit processes, including drafting termination documentation, ensuring proper return and logging of firm physical equipment, and coordinating final wage/vacation payout calculations in accordance with NYS law. HR Compliance & Recordkeeping: Serve as the gatekeeper of the P-Drive HR records; strictly monitor and audit employee attendance certificates (e.g., Jury Duty attendance, medical notes for sick leave), tracking limits for Safe/Sick Leave, Personal Days, and Unpaid Time Off (UTO). Maintain complete up-to-date compliance with NYC and NYS Department of Labor mandates (including sexual harassment training logs and commuter benefit records). Required Qualifications Prior experience working within a Personal Injury (PI) Law Firm is strongly preferred. Understanding how personal injury settlements, case expenses, and liens operate is a massive plus. Advanced, comprehensive knowledge of QuickBooks Pro, QuickBooks Desktop, and QuickBooks Online . Significant, proven experience handling HR issues, employee onboarding, and employee terminations within New York State/City. Strong familiarity with payroll processing systems (experience with ADP TotalSource or similar PEO platforms is highly desired). Exceptional attention to detail, strong corporate text/email communication etiquette, and absolute discretion regarding confidential payroll and legal profiles. Degree in Accounting, Business Management, or Finance (or equivalent expert field experience). What We Offer Competitive salary commensurate with your depth of accounting and HR experience. Comprehensive corporate benefits package (including health insurance cost-splits and 401k plans after introductory milestones). The opportunity to work directly with firm leadership in a stable, professional, and growing legal environment. To Apply Please submit your resume, a brief cover letter outlining your experience with QuickBooks and HR onboarding/terminations , and your salary expectations directly to [Insert Application Email/Link]. #J-18808-Ljbffr