Administrative Assistant

Job Description

Job Description

Description:

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks in order to ensure the efficient and smooth day-to-day operation of our office. Duties include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. The ideal candidate should have excellent oral and written communication skills and be able to prioritize their work. Previous experience as a secretary or Executive assistant and familiarity with the Aviation industry is a plus. 

 

Responsibilities:

• Review sales orders and shipping labels to ensure accuracy for customer shipments
• Mail/email invoices from previous day’s sales orders
• Drop off and pickup mail from post office on a daily basis
• Order office supplies and research deals and suppliers as needed
• Provide general support to visitors
• Assist as back-up for sales phone calls
• Assist President and Vice President as needed in the preparation of reports, mailings, and other office projects as assigned.
• Assist Publishing department and Production staff with creating binders, laminating spec sheets for trainers, and preparing for client events.

Requirements:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment (printers, copiers and fax machines)
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree or equivalent; additional qualification as an administrative assistant or secretary is encouraged

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person