Senior Payroll Specialist

At CityVet, care is personal. It’s the way we care for our patients, connect with our clients, and support one another. Our vet-led clinics are built around people who are passionate about making a difference and empowered to provide care in a way that feels authentic to them. When you join CityVet, you’re joining a team that values who you are, invests in where you want to go, and believes the best care starts with people who truly care. That’s Your Kind of Care. As a Senior Payroll Accountant, you will be responsible for overseeing all aspects of the payroll process within our organization. You will ensure the accurate and timely processing of employee payments, tax deductions, and compliance with relevant laws and regulations. Additionally, you will manage a team of payroll specialists and collaborate with various departments to maintain payroll data integrity. RESPONSIBILITIES & DUTIES Oversee the end-to-end payroll processing cycle, including data entry, calculations, and distribution of paychecks or electronic transfers Review and verify payroll data for accuracy, including salary adjustments, overtime, bonuses, and other compensation components Create and post payroll-related journal entries in the general ledger and reconcile all payroll-related accounts Ensure compliance with federal, state, and local tax regulations when processing payroll Prepare payroll reports, including tax filings, earnings statements, and other financial reports as needed Stay up-to-date with changes in payroll laws and regulations to ensure compliance Assist in the preparation of government audits and respond to inquiries related to payroll Work closely with the HR department to ensure accurate employee data, new hire onboarding, and terminations Ensure timely 401k remittances and assist with the annual 401k audit Coordinate with finance and accounting teams for financial reporting and reconciliations Help to monitor and resolve CityVet MUTTS tickets assigned and related to payroll Address and resolve payroll discrepancies or issues promptly and effectively Implement process improvements to enhance payroll efficiency and accuracy Perform routine office tasks, such as, filing, data entry, answering phones, processing and distributing mail, etc Complete all tasks as assigned by supervisor QUALIFICATIONS & SKILLS Proven experience as a Payroll Accountant or similar role Strong knowledge of payroll processes, tax regulations, and relevant software systems Proficiency in using payroll software and Microsoft Excel Excellent attention to detail and organizational skills Strong communication and interpersonal skills Ability to maintain confidentiality and handle sensitive employee information Familiarity with payroll software such as ADP, Paychex, or similar systems Experience in multi-state or international payroll processing Maturity, good judgment, and professional demeanor Self-driven, takes initiative, working with minimal supervision and direction Ability to demonstrate and uphold CityVet's core values REQUIREMENTS Knowledge of bookkeeping and accounting best practices, laws, standards, and state/national regulations and Generally Accepted Accounting Principles (GAAP) Two to five years of proven payroll accountant or similar experience Strong google suite, Microsoft office & computer skills At least 18 years of age at the time of hire Caring For You We know that caring for people and their pets requires energy, empathy, and resilience, so we make it a priority to care for our people by investing in programs, resources, and benefits that support their professional and personal well-being. Eligible Team Members may choose from a range of benefits that help support them and their families through every stage of life. Investment in Your Future. A 401(k) retirement savings plan with a 4% employer match, a Health Savings Account option, and growth opportunities. Work-Life Balance. Enjoy paid time off and floating holidays, flexible schedules, and paid parental leave. Exceptional Health and Supplemental Benefits. Health, Dental (+Adult Ortho option!), Vision, Disability, & Life Insurance, Personal Pet-Care Program, Employee Discount Program. Care When You Need It. We provide free telemedicine for all full-time team members and their families, as well as comprehensive in-the-moment mental health benefits through our robust Employee Assistance Program. Voluntary Self-Identification Qualified resume submissions are considered for employment without regard to race, religion, sex, national origin, marital status, sexual orientation, veteran status, or disability. If you choose to complete this survey, your responses will be kept confidential. Completion of this form is VOLUNTARY and your decision not to complete it will NOT preclude you from employment consideration. #J-18808-Ljbffr