IPRA Compliance Clerk

Job Description

Job Description

___________________________
IPRA Compliance Clerk
FULL-TIME REGULAR
Annual Salary: $39,395-$50,980 ($18.94-24.51 an hour) depending on experience
Deadline for applications: Tuesday June 9, 2026 no later than 5PM MTD
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GENERAL PURPOSE:
Under the direction of the Chief of Police; the Inspection of Public Records Act (IPRA) technician receives, evaluates, and prepares documents, audio, video and various other materials related to the City of Belen and specifically the Belen Police Department. Regular functions include uploading, printing, and compiling records and reports; adhering to distribution and compliance with requests in accordance with IPRA and other applicable New Mexico statutes, and performs a variety of technical tasks relative to assigned areas of responsibility. The IPRA technician will plan, coordinate, review and redact assigned IPRA requests to meet delivery requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES :

• Work within the direction of policy, protocols, and procedures to ensure consistent, citywide IPRA compliance, to include identification and recommendation of technological records management software.
• Review and complete required redactions of documents, photographs, audio or video related to IPRA requests. Content may contain graphic and disturbing imagery, audio or other descriptions.
• Keep abreast on changing policies, laws, regulations and national trends.
• Participate in the development and implementation of City of Belen and Belen Police Department IPRA goals, objectives, policies, and priorities; recommend and implement periodic updates and adaptations to policy, protocols, and procedures.
• Collect and analyze data to provide accurate and timely information related to assigned functions and duties; develops and presents information in clear and easily used formats.
• Assist in researching, and responding to various information requests and inquiries received by the City of Belen or the Belen Police Department from outside agencies, the various courts, and the general public.
• Attend and participate in professional group meetings; monitor new trends and innovations regarding IPRA policy and practice.
• Assists in researching, creating and administering department-specific IPRA training in accordance with applicable laws.
• Maintains privacy and confidentiality regarding sensitive, graphic, and legally protected content.
• Trains and guides other City of Belen or Belen Police Department employees on IPRA laws and best practices during department training, or as a result of the hiring of a new employee.
• Assist with other clerical office duties.
• Greet visitors and/or City employees; provide assistance in directing individuals appropriately.
• Respond to public inquiries in a courteous manner, provide information on departmental and city policies and procedures as needed.
• Answer the telephone and assist the general public, provide information on departmental and City policies and procedures as needed.
• Organize and maintain file system, and file correspondence and other records.
• Operate a variety of office equipment including telephones, copiers, facsimile machines and computers, input and retrieve data text; organize and maintain various filling.
• Attend meetings as needed.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of City government and operations.
• Knowledge of the New Mexico Inspection of Public Records Act to include NMSA section 14-2-1 through 14-2-12 and any amendments.
• Knowledge of principles, practices, techniques, activities, rules, and regulations related to the operations and functions of the position and duties and services provided.
• Knowledge of principles and practices of effective customer service, internal and external client interaction, and interagency collaboration.
• Knowledge of operations, services and activities of city departments.
• Ability to correspond effectively, consistently, and efficiently using professional writing and editing techniques, grammar, composition, spelling, punctuation and vocabulary.
• Ability to operate word processing software and possess computer skills in desktop and network systems.
• Ability to effectively coordinate workload and work product while managing assignments and projects.
• Ability to respond continuously to time-sensitive inquiries and requests, function autonomously within the scope of delegated authority; assess needs to prioritize and recommend appropriate courses of action and adaptations.
• Ability to timely and accurately enter data and update records using various mediums and formats; take initiative and exercise sound independent judgment within established procedural guidelines and carry out primary responsibilities in accordance with all governing regulations, statutes, and procedures to ensure achievement of goals and objectives.
• Ability to demonstrate detail oriented organizational skills.
• Strong decision-making skills.
• Reporting Skills.
• Critical Thinking and Problem-Solving Skills.
• Communication Skills.
• Ability to work in a team environment.
• Ability to work Independent of others or with limited supervision.

QUALIFICATIONS:

• Must have a valid New Mexico driver’s license, must be insured for liability purposes.
• Must have High School Diploma or GED.
• Three years of administrative/clerical experience.

PREFERRED QUALIFICATIONS:

• Associate degree (or higher) from an accredited educational institution with a focus in criminal justice or other related field.
• One year of experience as an IPRA technician performing redaction on video and audio records.

EQUIPMENT USED:
Knowledge to include use of common office equipment, such as typewriter, computer, calculator, copier, fax, phone, city vehicles, postage machine and fax. The IPRA technician will also access records management systems, computer aided dispatch records, audio and video using a computer system. The IPRA technician will also use redaction software to process records requests.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an enployee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to drive, walk, sit and talk or hear. The employee is frequently required to use hands or fingers, handle, feel or operate objects, tools, or controls and reach with hands and arms. The employee is occasionally required to push, pull, stoop, kneel, or crouch. Position requires frequent sitting directed vision at computer screen.
The employee must occasionally lift up to 20 pounds and move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus.

WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee works inside building conditions.
The noise level in the work environment is normally quiet to moderate pitch.

DISCLAIMER: The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

 

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