Front Desk Coordinator

Research and develop processes, reporting, and training resources that create timely and efficient workflow. Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records. Manage facility resources for optimal working conditions. Essential Job Functions Keep lobby clean and presentable Keep the lobby decorated with monthly activities and/or holidays Greet and assist visitors and callers, in person or on the telephone; answer or refer inquiries Sort and distribute incoming mail Maintain security by following procedures; monitoring visitor logbook Provide issues intake and collaborate with internal contractors and external service providers to resolve Manage vendor contract files, including general maintenance, re-certifications, and RFP processes. Coordinate with internal colleagues, external service providers, and regulators on building related permitting, monthly & annual audits, and inspections Manage Rental property, facilities issues as well as ex-pat apartment(s) Keep log of company vehicles information & insurance coverage Monitor/Track company drivers. Keeping log of insurance and DL Maintain insurance coverage of all Facilities & Property Fire & Security contact for issues and updates. Over building access for EE's Assist in space plan of office/seating layout Operations Collaborate with internal staff to conduct needs analyses, develop, deliver and maintain training programs: On-boarding job aides for operations areas SAP user guides for Operations Valve 101 program Operations Budgeting & Expense tracking Responsible for gathering contractor bids for building, landscaping, remodeling, plumbing, etc. Expatriate Living; anything related to the apartment; rent, utilities, furnishings, inspections, coordinating tenants, the contact for apartment Member and manage event planning Manage Safety e-files & safety binder Organize and develop training manuals, reference library, testing and evaluation procedures, multimedia visual aids, and other educational materials Assimilate data to create and maintain competitor binders Prepare materials and conduct presentations about Neway, products and operations, as needed, and in collaboration with Marketing Other Skills/Abilities Ability to balance multiple projects and priorities to meet deadlines Self-management: initiative, organized, dependable, detail and process orientation Facilitation, presentation and negotiation skills Professional polish and above average interpersonal skills Excellent judgment and discretion Possess ability to recognize problems, identify possible causes and resolve routine problems Above average oral and written communication skills Possesses the ability to work well independently with minimal supervision, as well as part of a team Advanced proficiency with Microsoft Office software - Excel, PowerPoint, Outlook and Word Design software experience (Photoshop/Illustrator) helpful Project management software experience helpful (Project) Schedule and travel flexibility to meet with customers outside of normal office hours as needed #J-18808-Ljbffr