Professional Assistant - Transactions

This position provides high-level administrative support to attorneys within the firm’s transactional practice groups, including Corporate, Finance, and Tax. The role requires exceptional organizational skills, advanced document management capabilities, attention to detail, and the ability to manage multiple priorities in a fast‑paced, deadline‑driven environment while exercising sound judgment over work priorities with minimal supervision typical of a global law firm. Primary Duties and Responsibilities Provide comprehensive administrative support to attorneys, including calendar management, meeting scheduling, travel coordination, and expense processing. Monitor deal timelines and assist with managing competing deadlines during active transactions and closings. Support attorneys with conflicts checks requests, opening new matters, and drafting engagement letters. Open and close files as necessary, promptly handling the filing of legal or other administrative materials (physical and electronic). Assist with time entry, billing coordination, and follow‑up on client invoices as needed. Maintain accurate client and matter records in firm systems. Type and edit documents quickly and accurately, proofreading for content and typographical errors. Handle client correspondence with professionalism and discretion. Act as a liaison between attorneys, clients, opposing counsel, internal departments, and external service providers. Coordinate with paralegals, general office clerks, and other professional assistants to support large transactions and overlapping workflows. Attend training classes to keep up to date with technological advances and software upgrades; liaise with off‑site IT team in support of attorneys. Provide additional back‑up coverage to other Professional Assistants as needed. Secondary Performs other duties as assigned. Minimum Qualification Education High school diploma or equivalent. Experience Three years legal secretarial experience required in a large law firm or comparable professional services environment. Special Knowledge Requires strong legal and administrative skills, as well as an ability to multi‑task and perform well under strict deadlines. Must be extremely well organized and detail‑oriented. Significant experience supporting transactional law practices (Capital Markets, M&A, Private Equity, Finance, and/or Tax) strongly preferred. Client‑service focused with a strong understanding of the demands of sophisticated transactional practices. Technical Skills Experience in NetDocuments (or an equivalent document management system), Microsoft Word (including creating and revising documents) and Outlook required; experience in PowerPoint, Excel, Emburse (ChromeRiver), InterAction (or an equivalent CRM system), Intapp Time, and DocuSign strongly preferred. Attributes Must have excellent written and verbal communication skills and be able to follow instructions effectively. Must be a self‑starter who can work both independently or in a team environment. Must possess excellent customer service skills and be flexible in handling changing priorities necessary to support business needs. Must have professional telephone etiquette and excellent interpersonal skills. Qualifications Must score 40 wpm with a 2% or lower error rate on the firm’s legal typing test and 76% or higher on the firm’s legal spelling test. Must understand and maintain confidentiality of the attorney‑client relationship. Working Conditions Job is performed in a typical office environment, but is subject to time pressures and constraints, and is primarily dependent on input from others. Long hours are required periodically and overtime may be required. The full time base annual salary for this position in the Colorado market is expected to range between $74,714.20 and $123,277.32. Please note that the actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. The posted salary is the range Vinson & Elkins, in good faith, believes to be the possible compensation for this role at the time of this posting. This range is only applicable for jobs to be performed in Colorado and may be modified in the future. Disclaimer The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time. #J-18808-Ljbffr Vinson & Elkins