Legal Assistant

Job Description

Job Description

Litigation Legal Assistant Job Description

JOB TITLE: Litigation Legal Assistant 

AREAS OF PRACTICE: Litigation

JOB QUALIFICATIONS:

• At least 2 years of legal work experience
• Prior experience in the areas of managing case files, preparing and organizing documents, and performing e-filing in state and federal courts
• Prior experience in drafting legal documents such as pleadings, motions, and discovery requests
• Prior experience in litigation 
• Excellent organizational skills
• Ability to work in a fast-paced environment and manage high-volume workloads
• Experience calendaring litigation deadlines, scheduling depositions, mediations, and hearings
• Excellent customer service skills and acting as a point of contact for clients
• Efficient with Microsoft Word and Excel
• Experience with NetDocs and TABS3
• Experience dictation Phillips Speech Live
• Meticulous attention to detail and ability to work under pressure to meet strict deadlines 
• Current NC Notary Public, or willing to obtain Notary immediately after hire if not currently certified

JOB DUTIES:

• New client intake, conflict check, and file setup
• Schedule client meetings and hearing dates
• Correspondence with prospective and current clients, court officials, government offices, and attorney offices, by phone, email, and mail
• Maintain and organize paper and electronic client files, including initial setup and closure
• Copying and scanning
• Prepare legal documents from dictations or attorney instruction
• Transcription
• Scan/profile and organize documents and other information for client files (hard files and electronic files)
• Prepare correspondence, various legal documents, and pleadings from either dictation or attorney instruction
• Prepare closed files (scanning, closed file sheets)
• Calendar and monitor case deadlines
• Maintain follow-up with clients
• Submit filings to Clerk of Court offices
• E-record documents via Simplifile
• E-file documents with North Carolina Secretary of State
• Prepare real estate settlement statements using Display Soft
• Enter time and expenses into billing software on a daily basis
• Request checks for client costs and advances
• Make deposits and disbursements from client trust accounts and prepare Accountings for Funds in Trust
• Make deposits and disbursements from real estate trust account and maintain appropriate documentation
• Submit billing statements to clients
• Take client payments via credit card or check
• Assist other office staff as needed with duties such as answering phones and acting as backup legal assistant for other attorneys