Administrative Assistant - Research Support Services

Overview Join an amazing administrative team! Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. The Research Administrative Assistant (RAA) gathers, organizes, stores and supplies information; maintains files; schedules appointments; arranges meetings and special events; produces correspondence and documents; and acts as a liaison between assigned staff and the Scientific Director’s Office, Office of Sponsored Research Administration and other administrative areas of the institution. Key Responsibilities Provide advanced administrative support to assigned faculty and their lab groups including calendar maintenance, meeting arrangements, travel arrangements and coordination, expense reports, electronic and paper file maintenance. Assist with onboarding and off‑boarding of employees and timekeeping for research staff. Produce agendas, facilitate and coordinate special events and meetings with internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in‑town transportation. Liaise with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions (bio sketches, letters of support, compliance reports, progress reports). Assist faculty with manuscript submissions including reference material, graphics support and PubMed submission for NIH required PMCIDs. Support Seminar Committee, interest groups and research data entry (PubMed); facilitate lab supplies ordering and purchase orders. Provide general computer, fax, printer, scanner, copier, Zoom and software support; collaborate with IT on technical issues. Assist with lab budgets and monitor expenditure for supplies and administrative expenses to ensure conformance with budget. Perform other duties as assigned. Qualifications High School Diploma or GED; 2 years relevant administrative experience. BA preferred but not required. Basic science familiarity preferred but not required. Experience with word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required. Excellent organizational and time management skills and attention to detail. Ability to manage multiple tasks and priorities; effective at working independently with discretion, judgment, tact, and diplomacy. Strong interpersonal, written and verbal communication skills for diverse audiences. Capacity to anticipate needs and provide services that maximize efficiency and productivity. Ability to work in a fast‑paced environment, handle multiple projects, and meet short deadlines. Pay Range (hourly) $22.04 – $28.65, pay determined by experience. EEO Statement The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non‑discrimination laws. #J-18808-Ljbffr The Jackson Laboratory