Receiving Administrator

Receiving Administrator

Company Overview: Ocean State Job Lot ("OSJL" or the "Company") is a dynamic $850+ million general merchandise retailer with a strong foothold across the Northeast and Mid-Atlantic. With over 160 stores currently and ambitious plans to reach 180 locations, OSJL offers exciting opportunities for growth and contribution. We are an opportunity-driven retailer owning over 50% of our operating locations, totaling 8 million square feet, demonstrating our stability and long-term vision. At OSJL, you will be part of a team committed to delivering exceptional value to our customers while driving positive change and a more responsible future for retail within our communities.

Job Description: The Receiving Administrator role within the Distribution Center ("DC") of OSJL is responsible for the accurate and timely processing of store bill of ladings ("BOL"), packing slips, and electronic communications to stores for all deliveries utilizing the Warehouse Management System, including, but not limited to, PKMS and JDA software. This role requires interfacing with drivers, and Operations, Transportation and Buying departments in a fast-paced receiving office. This position is located within a fast-paced environment and is crucial to the Company's inventory management and overall operational efficiency.

Key Responsibilities:

• Accept and verify individual shipment documentation directly from drivers.
• Verify the accuracy of the paperwork and information such as BOL and appointment details.
• Update and maintain the Dropboard with relevant information as required by Dropboard SOP.
• Process scanning documents into Imagenow for each shipment.
• Communicate effectively with the Buying Office, Replenishment, Purchase Order ("PO") Processing, and Transportation departments on any inbound requirements and exceptions.
• Evaluate allocation disposition for all inbound shipments and proactively communicate to Planning & Allocation and Buying office to obtain allocation disposition as needed.
• Update the Daily Unload plan to support Receiving prioritization that aligns with store delivery and allocation needs.
• Coordinate trailer return information with Transportation to avoid unnecessary detention charges; communicate any exceptions.
• Verify accuracy of receiving worksheets against the BOL, packing slips, and the POs.
• Coordinate with Accounts Payable to ensure any exceptions are communicated to the Buyers and that POs are paid accurately.
• Expedite disposition for Return To Vendor, on hold and FDA products.
• Prepare details for containers and live schedules daily for allocation.
• Interact with outside carriers, dispatchers and vendors and Electronic Data Interchange ("EDI").
• Update relevant Google Docs daily.
• Review and update PO details for damaged claims; communicate with partners as needed.
• Work independently and research products on the warehouse floor; communicate with the Receiving team on any reconciliation issues.
• Develop basic understanding of the entire receiving process to support any receiving discrepancies.

Qualifications: An Associate's or Bachelor's degree in a related field is preferred. 2-3 years of previous office experience is preferred. Background with basic receiving process, EDI, and warehouse concepts preferred. General knowledge of and ability to use a RF barcode scanner. Proficiency in PKMS and JDA software is preferred. Proficient in Microsoft Office and Google platform (i.e., Drive, Docs, Sites, Slides, Sheets). Works primarily in a climate controlled environment with minimal safety and health hazard potential. Works in an office environment remaining stationary at a desk, table, or computer workstation for extended periods of time. Frequently uses near vision for reading and computer tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

OSJL Featured Total Rewards & Perks: Competitive Paid Time Off (PTO) Comprehensive Health Coverage: Including but not limited to Medical, Dental, Vision, and much more. 401K Program Flexible Spending Account (FSA) Tuition Reimbursement Associate Store 30% Discounts Enjoy complimentary access to OSJL-owned vacation properties, along with discounted gym memberships and 20% off at OSJL affiliated restaurants. Free lunch Fridays