Office Manager

Job Description

Job Description

We are looking for an experienced Office Manager to support the daily operations of a busy CPA firm in California. This contract-to-permanent opportunity is ideal for someone who thrives in a detail-focused accounting environment and can keep administrative, client-facing, and operational activities running smoothly. The role calls for strong judgment, attention to detail, and the ability to coordinate multiple priorities while supporting accounting and tax staff.

Responsibilities:
• Direct daily office operations to ensure administrative processes, front-office activity, and internal support functions run efficiently.
• Partner with firm leadership and staff to organize workloads, maintain schedules, and keep priorities on track across the office.
• Coordinate calendars, meetings, and client correspondence while promoting a responsive experience.
• Monitor administrative timelines tied to tax and accounting cycles, helping the team stay organized around key deadlines.
• Maintain accurate client files, engagement documents, and recordkeeping systems with a high level of confidentiality.
• Support billing activities by preparing invoices, tracking receivables, and following up on outstanding balances as needed.
• Oversee office vendors, supply ordering, and facility needs to maintain a well-functioning workplace.
• Assist with onboarding coordination and other routine human resources administrative tasks.
• Identify opportunities to streamline office procedures and improve overall administrative efficiency.• At least 5 years of office management experience, including prior work within a CPA firm, public accounting environment, or similar services setting.
• Practical knowledge of how accounting and tax practices operate, including administrative support for deadline-driven workflows.
• Proficiency with Microsoft Office applications and comfort learning or using firm management software.
• Experience with tools such as QuickBooks, Lacerte, UltraTax, or comparable accounting and tax platforms is preferred.
• Strong organizational skills with the ability to manage multiple responsibilities in a fast-paced office.
• Clear written and verbal communication skills with a strong client service mindset.
• Ability to work independently, handle sensitive information discreetly, and maintain accuracy under pressure.