AP Specialist - Part Time (11120)

AP Specialist - Part Time

PartnerCare, a Shore Capital Partners backed multi-site healthcare company, is looking for a growth-oriented teammate to join our team as an AP Specialist! We offer competitive wages to create the work environment where our people grow and thrive. We want you to be a fan of where you work!

Our mission is being committed to the betterment of our community by providing comprehensive pain management care led by interventional pain specialists so that our patients can live their best functional lives. We do this by working as a team, striving to embody our values. With the right talent and strategy, we will continue to raise the bar in our industry, living our mission and delivering best-in-class services to our partners.

We believe we will be successful in our mission by living by a set of values we hold in high regard that drive what we do every day. The values we believe in and that you can count on are:

• Compassion. We genuinely care for the well-being of our patients and one another. We treat others with dignity, kindness, and respect.
• Accountability. We are dedicated to providing the highest standards of care and being accessible to our patients and each other with integrity and professionalism.
• Respect. We treat every individual with dignity and foster an environment of diversity, collaboration, and respect ensuring that everyone feels valued and heard.
• Excellence. We strive for excellence in delivering the best outcomes for our patients and creating a fulfilling work environment that provides opportunities for growth and career advancement.

This position is part-time (15-20 hours) and will be a key contributor to building a scalable, best-in-class finance organization. This is a fast-paced and dynamic position, with a high level of cross-functional interaction with our entire team. You would work closely with our Accounting, Practice Administrators, and Accounts Payable team members. The position will be hybrid once training is complete.

The ideal candidate has 13 years of accounts payable or general accounting experience and is detail-oriented, organized, and eager to continue developing their skills. This part-time role offers an excellent opportunity to gain hands-on experience in accounts payable while building a strong foundation in accounting. As you grow in the role, you'll have the opportunity to expand your responsibilities, gain exposure to additional accounting functions, and advance your career within the organization.

Core Accounts Payable & Close:

• Process vendor invoices, ensuring accuracy, proper coding, and timely routing for approval.
• Respond to vendor and internal team members inquiries and resolve discrepancies in a professional and efficient manner.
• Perform monthly vendor statement reconciliations; investigate and resolve variances to ensure completeness and accuracy of recorded liabilities.
• Process patient and insurance refunds weekly and resolve any discrepancies by communicating with the RCM team.
• Assist with month-end and year-end closing activities.
• Monitor utility expense records to maintain consistency and accuracy in financial reporting.
• Perform corporate card receipt uploads and audit coding to ensure proper classification and compliance.
• Process and enter recurring monthly invoices accurately and on schedule, ensuring all billing information is complete, properly coded, and recorded in the accounting system.
• Review and monitor Accounts Payable aging reports on a regular basis to identify outstanding invoices and ensure timely payment processing. Proactively follow up with internal departments and vendors to resolve overdue balances, invoice discrepancies, and payment inquiries. Research and reconcile aging issues, maintain accurate vendor account records, and support the reduction of past-due liabilities while ensuring compliance with company policies, payment terms, and internal controls.

Treasury Support:

• Posting of auto draft and credit card payments.
• Review monthly bank statements to ensure all payments are posted for month end.

Tax & Compliance Support:

• Support tracking of annual tax and medical dues to ensure timely payments.
• Maintain accurate vendor records, including tax forms (e.g., W-9s) and banking information.
• Support audits by providing documentation and responding to auditor requests.

Process & Controls:

• Ensure all assigned processes are executed in accordance with internal controls and documented policies.
• Proactively recommend process improvements to enhance efficiency, scalability, and accuracy.

The right person for this role will exhibit strong multitasking and prioritization skills, as well as exceptional attention to detail. This role requires a highly accountable individual with the capability of working in a robust collaborative environment. To be successful in this role, the person will be a great team member, working together with others, kind and friendly, open to feedback for growth, and a role model of our values. We will train and coach you but also expect you to meet key requirements for this role:

• Bachelor's degree
• Ability to work effectively in a collaborative team environment
• Strong attention to detail and time management skills
• Excellent written and verbal communication skills
• Demonstrates and upholds the Company's CARE values
• Strong customer service skills when working with vendors and internal stakeholders
• High level of integrity and confidentiality in handling financial information

Preferred:

• Based in or local to the Tampa area
• Experience with Sage Intacct
• Experience with AvidXchange
• Experience with Divvy/Bill.com
• Strong proficiency in Microsoft Excel
• 13 years of relevant accounts payable experience