Administrative Assistant 4

Northrop Grumman Aeronautics Systems Job PostingAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 4 to support the Global Surveillance organization onsite in Melbourne, Florida. This position will report to the Multi-Domain Command and Control, Production Senior Director.Key responsibilities include performance of all administrative and support functions for the director and other PM leaders inside the Production program area. The job will involve coordination among multiple functional organizations located across multiple campus locations and time zones, and with Government counterparts. This position will also coordinate travel and expenses for domestic and international travel.The position requires a self-motivated professional who is skilled in a full range of administrative support functions; including answering phones, ordering supplies, coordinating security related functions, travel arrangements, planning team engagement activities, filing expense reports, coordinating meetings across multiple calendars, managing/coordinating guests, supporting the program group's day-to-day administrative needs including facility requirements, and coordinating the new employees' onboarding process.Key ResponsibilitiesProactively manage calendars for assigned staff. Prioritize and schedule meetings, handle quick turn requests, monitor and act upon upcoming needs, and resolve frequent schedule conflictsSupport reporting and presentation requirements. Collect and summarize data, prepare draft documents, plan and schedule reviews, and facilitate complete and timely submissionsMake domestic and international travel arrangements and process expense reports in a timely manner for assigned staffAttend staff meetings, publish agendas and follow-up on action itemsArrange and execute support for a variety of internal and external on-site meetings, including conference room reservations and cateringRespond to a wide variety of employee requests, provide direct support and/or resource referrals as appropriateManage and/or support special projects as assignedProvide back-up support for other administrative staff as neededGreet employees and visitors in a courteous and friendly mannerCheck visitor identification, issue visitor badges, and record visitors' arrival and departures timesReceive, sort, and deliver incoming mail; facilitate outgoing mailings and the shipping of business itemsProvide inventory oversight and ordering/purchasing support for office suppliesReviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.Gathers, compiles and reports on information relevant to supervisors' assignment.Meeting support: preparing rooms ahead of meetings, logging in to the computer, joining teleconference, opening files; managing catering, coffee/water service, as required.Manage conference rooms on site (scheduling, stocked with materials and equipment, etc…)Manage facility footprint, coordinate with facilities team ongoing needs and changesMay take and transcribe dictation.The position requires a positive team player who is flexible in attitude and dedication, with the experience and ability to effectively interface with all levels of Northrop Grumman leadership and support organizations, and customer management.Basic Qualifications - Administrative Assistant 4High School diploma/GED with at least 6 years' experience as an administrative assistant or similarProficient in MS Office Suite (Word, Excel, Outlook and PowerPoint)Strong interpersonal, communication and organizational skillsAbility to obtain and maintain a US Government Secret security clearancePreferred QualificationsActive US Government Secret or Top-Secret security clearanceProficiency in business and travel expense system (Concur, Edge, or similar) with complex, frequently changing travelExperience with the paperwork and procedures pertaining to United States Status of Forces Agreements (SOFA)Experience in planning, coordinating and overseeing catering for corporate meetingsStrong proofreading and document preparation skillsThis is a non-exempt, hourly positionPrimary Level Salary Range: $57,500.00 - $95,900.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.