Document Specialist

Document Specialist

Founded in Australia in 1917, Sims Limited (Sims) is a global leader in metal recycling and circular solutions for technology. We play a critical role in advancing circularity and decarbonisation by supplying recycled materials and re-purposed products that help preserve our planet. At Sims, we believe in developing our people. With a strong promote-from-within philosophy and a range of programmes that support continuous learning, we offer opportunities for meaningful, long-term careers. Employing more than 4,100 people worldwide, we operate over 155 facilities across 13 countries. As an ASX-listed company, Sims provides the stability, transparency, and professional growth opportunities of a publicly traded organisation, all driven by our purpose: to create a world without waste.

Overview

An Export Booking Specialist is responsible for coordinating and managing international shipment bookings, ensuring timely and accurate export logistics operations. This role serves as a key liaison between yards, FAS customers, carriers, freight forwarders, and internal teams to secure space, prepare documentation, and maintain shipment accuracy from booking to departure.

Key Responsibilities

• Booking & Coordination
• Secure export bookings with ocean carriers based on sales & customer requirements.
• Monitor vessel schedules and capacity, adjusting bookings as needed.
• Coordinate pickup, drayage, and container availability with yard coordinators.

Documentation Management

Prepare and verify export documentation, including commercial invoices, packing lists, SLI, HBL/MBL, AWB, and certificates of origin. Ensure compliance with customs regulations, country-specific requirements, and carrier guidelines. Submit shipping instructions and verify bills of lading for accuracy.

Operational Support

Track shipment milestones and communicate status updates to internal teams. Resolve booking issues, space constraints, rollovers, and documentation discrepancies. Collaborate with internal operations, sales, warehouse, and finance teams.

Yards, GNFT & Carrier Relations

Serve as the primary point of contact for export booking inquiries. Build strong relationships with carriers, freight forwarders, and service providers. Negotiate rates or space allocations when applicable.

Data & System Management

Enter and update booking information in BSM, SAI, INTTRA, and carrier portals. Maintain accurate records for audit and compliance. Generate and analyze shipment reports to identify process improvements.

Required Skills & Qualifications

Experience in export logistics, freight forwarding, or international shipping. Strong understanding of INCOTERMS, export regulations, and carrier requirements. Proficiency with booking portals (e.g., Maersk, MSC, CMA CGM portals) and logistics software. Excellent communication, organization, and problem-solving skills. Ability to work in a fast-paced, deadline-driven environment. Attention to detail and strong documentation capabilities.

Optional Qualifications

Knowledge of U.S. Export Administration Regulations (EAR) and compliance. Familiarity with AES filing and ECCN classifications (Export Control Classification Number). Familiarity with SAI.