Registrar

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Salary Range $31.83 Job Requisition ID 131907WD Overview The Registrar in the Department of Germanic Languages and Literature is responsible for providing interpretation of academic regulations and maintaining student records. This position involves managing academic records, monitoring student progress, ensuring compliance with academic requirements, and serving as a primary contact for student inquiries. Responsibilities Oversee and coordinate administrative, program, and office activities of the Director of Undergraduate Studies (DUS). Serve as primary support for DUS and principal contact for managing degree progress or activities related to registration. Monitor student records to ensure compliance with academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising. Notify DUS of identified problems for faculty action. Coordinate teaching schedules for academic classes and schedule classroom assignments in CourseLeaf. Assist DUS in analyzing need and determining teaching fellow assignments, including entering information in the Teaching Fellow System (TFS). Assist with student academic activities and events. Respond to general inquiries and requests for information regarding the academic program. Develop expertise on departmental registrar processes and procedures. Work independently while taking initiative to complete work under limited supervision. Perform other duties as assigned. Required Skills and Abilities Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and meet deadlines. Strong written and verbal communication skills, including the ability to interpret and explain policies; strong interpersonal skills, including the ability to interact well with a diverse population including students, faculty, and staff. Proven ability to work independently and as part of a team in a fast‑paced environment; ability to take initiative, problem‑solve and exercise independent judgment; ability to manage time to be efficient and productive. Proficiency in using office software, such as MS Word, Excel, and database systems. Excellent customer service and interpersonal skills, with the ability to handle sensitive information confidentially. Preferred Education and Experience Prior experience in academic or registrar settings, with knowledge of university policies and procedures. Familiarity with student information systems, such as Banner, CourseLeaf, and Canvas. Principal Responsibilities Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. Processes applications for admissions, ensuring compliance with administrative policies and procedures. Assists students with the completion of forms; reviews and verifies forms for completeness and accuracy. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. Monitors student records to ensure compliance with academic regulations and program requirements for graduation; maintains logs and records. Compiles statistical data and information; summarizes data in reports or analyses. Updates, edits, and writes program publications; coordinates production and distribution of publications. Coordinates teaching schedules for academic classes; schedules classroom assignments. Coordinates senior essay and dissertation activities. Monitors financial records and activity. Oversees and instructs support staff. Performs clerical functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience. Original Job Posting Date 02/03/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Time Type Part time Duration Type Staff Work Model On-site Location 320 York Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre‑employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job‑related duties through their hiring department. University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco‑free campus. #J-18808-Ljbffr Yale Cancer Center