Executive Administrative Assistant

Company Description Gram Partners is an executive search firm focused on Space Tech, Deep Tech, and Defense Tech, helping organizations find leaders who drive innovation and growth. The team combines deep industry knowledge with experience from leading companies such as SpaceX, Apple, and Quora to deliver tailored, high-impact leadership solutions. Gram Partners emphasizes long-term partnerships, aligning executive search efforts with each client’s strategic goals and mission. The firm leverages cutting-edge technology to identify exceptional talent efficiently while maintaining a strong commitment to positive social impact, including support for veterans and their families. Joining Gram Partners means contributing to a stronger, more innovative future in sectors where innovation and security are critical. Role Description This full-time, on-site Executive Administrative Assistant role is based in Cary, NC and supports senior leaders and the broader team in a high-growth executive search environment. Day-to-day responsibilities include managing calendars, scheduling meetings, coordinating travel, and preparing agendas and materials for client and internal discussions. The role involves handling correspondence, answering and directing phone calls with professional etiquette, maintaining records and databases, and organizing digital and physical files. The Executive Administrative Assistant will draft and format documents and presentations, assist with client proposals and reports, and support logistics for interviews and events. This position also requires proactive problem-solving, maintaining confidentiality, and ensuring smooth office operations to enable the team to focus on delivering exceptional client service. Qualifications Strong administrative and executive support skills, including Administrative Assistance and Executive Administrative Assistance experience. Proficient clerical capabilities, such as Clerical Skills, document management, and file organization. Excellent Communication abilities, including clear written communication and professional interpersonal skills. Professional Phone Etiquette, with experience handling high-volume calls and client-facing interactions. Demonstrated ability to prioritize tasks, manage multiple deadlines, and maintain attention to detail in a fast-paced environment. Comfort with office productivity tools and collaboration platforms (e.g., Microsoft Office or Google Workspace, calendaring, communication tools, AI tools (E.g. Chat GPT, Claude etc.). Commitment to confidentiality, discretion, and professionalism when working with sensitive information and senior stakeholders. Previous experience in technology-related industries is beneficial. #J-18808-Ljbffr Gram Partners