Legal Secretary/Restitution Clerk -Somerset County

Department: District Attorney Job Title: Legal Secretary/Restitution Classification: Non-Exempt/Hourly Office Hours: 7:30am-4:30pm Starting Salary: $21.00/hr. Total Hours: Full-Time Position 40hrs. Job Summary: The Legal Secretary works directly under the supervision of the Office Manager and the District Attorney’s designee. Representative Duties and Responsibilities: Responsible for obtaining information requested by the Assistant District Attorneys from police officers and other agencies Responsible for setting up case files and keeping track of each case Responsible for keeping track of deferred disposition and administrative release cases Responsible for maintaining the Restitution Program within the District Attorney’s Office. Keeping track of all restitution ordered by the Courts. Making sure restitution is paid and documented on the files. Responsible for drafting letters to victims regarding restitution, drafting motions for contempt on non-payment of restitution, motions to enforce payment of restitution and coordinating restitution collection between the Department of Probation and the Office of the District Attorney Responsible for entering into the computer all summons and reports received from police departments for review by the Assistant District Attorney Responsible for obtaining the information requested by the Assistant District Attorneys from police officers and other agencies Responsible for answering telephone calls, general filing, and operating all office equipment Assists the Legal Secretary/Receptionist, the Administrative Secretary, and the Office Administrator with their duties Responsible for taking restitution and deferred disposition payments Responsible for all other duties assigned by the District Attorney, his/her designee, and /or the Office Administrator Specifications/Qualifications: Must be proficient in the use of computer programs and case management systems; must be able to work in a fast paced, highly stressful office with minimum supervision; must have a high degree of independence, be self-motivated and have the ability to work well independently; must have a good understanding of court procedures and the Criminal Justice System; and must be able to deal effectively and pleasantly with a diverse public. Working Conditions and Job Hazards: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform some of the essential functions. While performing the duties of this position, the employee must be able to sit at a desk for long periods of time answering calls, typing, and doing the day to day tasks of the office; must be able to lift boxes of files weighing approximately 30 lbs., and carry them into and out of the courtroom; must be able to stand on step stool to file on 7 tier vertical files. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them form the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. #J-18808-Ljbffr Somerset County of Maine