Procurement Specialist

Procurement Specialist

Join a talented team of engineering professionals at Vogt Power International Inc. Vogt is based in Louisville, KY and specializes in the design, manufacture and supply of equipment and solutions to the power generation industry. We are an industry leader in heat recovery steam generators (HRSGs) with both domestic and international customers.

Position Summary

The Procurement Specialist has responsibility for the successful execution of all Purchase Orders on assigned projects. This generally includes overseeing supplier adherence to contract commercial requirements, on-time delivery, and resolution of any disputes. The Procurement Specialist role encompasses a wide range of Supply Management activities including supplier selection, negotiating contract terms and conditions, and order placement.

Essential Functions/Responsibilities

• Responsible for managing agreements with subcontractors, including the following:

• Communication of Vogt Power International Inc initiated changes in scope: (drawings, specifications, schedule changes) to subcontractors and resolution of any changes on price, delivery, or technical capability with the subcontractor.
• Subcontract Manager shall also communicate and resolve changes on pricing, delivery, or subcontractor capabilities with the Project Manager.
• Responsible for managing the sourcing plan and for monitoring subcontractor performance related, but not limited to:
• Cost vs. Budget
• Supplier Schedule
• Supplier and Inspector Progress Reports
• Overall Project Schedule
• Responsible for development of RFQ's for subcontracted work and for the evaluation of subcontractor quotations, including resolution of commercial and technical exceptions, to assure that technical, quality, delivery and price objectives are met. Responsible for award of purchase orders to subcontractors.
• Ensure any selected supplier is an approved / qualified source for commodity listed in the Corporate Supplier List (CSL). Check to make sure vendor certifications are up to date and obtain updated certifications and approvals as required.
• Ensure all commercial documents have been conformed / revised to final agreed set of terms and conditions prior to issue of any Purchase order.
• As required, create, and submit a Bid Evaluation through the Deviation Management System (DMS) system for any purchase per the guidelines of SPP-6.005 to receive appropriate approval prior to purchase of product.
• Review Document Control Automation Program (DCAP) packages to confirm all documents are accurate and all-inclusive for specific purchase and process final package to the supplier once order has placed.
• Responsible for communication of information to subcontractors such as drawings, schedules, and shipping information.
• Responsible for coordination with the Logistics Department for required shipping and delivery milestones.
• Provide SCM support of key corporate and company business objectives.
• Assist in preparation of the Special Conditions of Purchase regarding Vogt Power International Inc deliverables, warranty considerations, risk of liquidated damages, and delivery schedule / Incoterms.
• Report problems needing Management help / intervention at scheduled department meetings or as necessary.
• Attend and actively participate in departmental and team meetings.
• Anticipate and mitigate the risks that may impede supplier performance, Purchase Order requirements and scheduled delivery.
• Participate in supplier evaluations and annual supplier performance reviews.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.