Project Coordinator

Job Title : Project Coordinator III

Location : Redmond, WA (Hybrid, onsite minimum 3 days/week)

Duration : 12-Month Contract

We are seeking a highly organized and proactive Project Coordinator III to support a fast-paced Research & Development organization. This role combines project coordination, hardware inventory management, device logistics, procurement support, and cross-functional stakeholder engagement. The ideal candidate is detail-oriented, customer-focused, and comfortable managing multiple priorities while partnering with engineering, operations, logistics, procurement, and vendor teams.

Responsibilities

Inventory Management & Device Logistics

Maintain inventory records for hardware prototypes and commercial devices.

Coordinate device distribution, transfers, returns, and tracking activities.

Partner with logistics teams to ensure timely movement of devices and equipment.

Conduct periodic inventory audits and reconcile discrepancies.

Support hardware lifecycle activities and device readiness initiatives.

Maintain accurate inventory documentation and reporting.

Procurement & Vendor Coordination

Coordinate procurement activities for R&D and engineering teams.

Create and track purchase requests through completion.

Work with suppliers and internal stakeholders to resolve procurement, invoicing, and logistics issues.

Proactively escalate issues and drive timely resolution.

Monitor inventory levels and support procurement planning.

Identify recurring process challenges and recommend improvements.

Project Coordination & Reporting

• Maintain project documentation, trackers, templates, and reports.
• Support multiple concurrent initiatives while meeting deadlines.
• Provide status updates and reporting to stakeholders and leadership.
• Coordinate activities across engineering, operations, finance, procurement, and logistics teams.
• Ensure data accuracy and process compliance across assigned projects.

Required Qualifications

• 3+ years of experience in a Project Coordinator, Program Coordinator, Operations Coordinator, Logistics Coordinator, Procurement Coordinator, or similar role.
• Experience supporting hardware, engineering, operations, supply chain, logistics, or R&D organizations.
• Strong inventory management and asset tracking experience.
• Experience with procurement processes, purchase requests, vendor coordination, and invoice tracking.
• Proficiency with Outlook, Microsoft Office, Office 365, and calendaring tools.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Demonstrated problem-solving skills and customer-service mindset.
• Experience maintaining documentation, reports, process guides, and templates.
• Ability to collaborate effectively with technical and non-technical stakeholders.
• Experience leveraging AI-powered tools to improve productivity, reporting, documentation, or operational workflows.

Preferred Qualifications

• Experience managing hardware inventory or asset tracking programs.
• Familiarity with project management tools such as Jira, Smartsheet, Asana, Microsoft Project, or similar platforms.
• Experience supporting engineering, product development, or research teams.
• Experience with supply chain, logistics, device lifecycle management, or procurement operations.