PAYROLL SPECIALIST

Payroll Specialist (Administrative Services Officer I)

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an administrative officer to fill the Payroll Specialist position. This position provides assistance and support to staff, complex business offices, and agency programs. Ensures the proper and accurate processing of transactions, including payroll. Accurately enters, reviews, and approves transactions in various accounting and/or Human Resources information systems, including the AZ360 system. Also reconciles various types of transactions, maintains standards of work documents, and prepares and reviews exception reports.

Job Duties:

• Performs defined accounting tasks such as examining a variety of accounting documents for completeness, accuracy, and conformance with Generally Accepted Accounting Principles (GAAP) or other specific accounting requirements
• Reconciles reports and financial data, and identifies apparent inconsistencies or errors
• Carries out assigned steps in accounting analyses, such as computing errors
• Reviews fiscal documents and verifies for accuracy, timeliness, and proper preparation
• Makes entries and revisions to agency accounts, ledgers, and financial records
• Examines and verifies such fiscal transactions as billing invoices, payments, payroll or other financial documents
• Reviews, monitors, and controls amount expended from budget(s) to assure that expenditures do not exceed funds available
• Utilizes various accounting systems to retrieve and review data files to analyze information and identify inconsistencies
• Researches and identifies potential problems and resolutions
• Effectively communicates with other departments and management to obtain information and/or to correct transactions
• Reviews and requests corrections or substantiation of information presented
• Reports variances to upper management or department heads
• Serves as a technical expert on accounting issues and is a liaison between central office, customers, and complex business units to ensure compliance with internal and external financial, accounting, and administrative policies and procedures
• Responsible for implementing and communicating new accounting/financial procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs): Knowledge of:

• Federal and state laws, statutes, and regulations pertinent to the area of the assignment
• Governmental and/or office accounting practices and procedures
• Various spreadsheet and word processing software to produce reports and respond to requests for information
• Reconciliation of bank accounts, fiscal reports, and form preparation
• Identifying and resolving discrepancies
• Financial research methodologies

Skill in:

• Work management and leadership
• Analysis and interpretation of financial data
• Work techniques required in maintaining accounting records through an automated accounting system
• Verbal and written communications
• Establishing and maintaining positive interpersonal relationships
• Research methodology

Ability to:

• Utilize various office productivity software such as Microsoft Office, Adobe Acrobat, and Google
• Write correspondence
• Create reports
• Compile statistics

Selective Preference(s): Three (3) years of experience in payroll, accounting, finance, budgeting, or the financial industry

Pre-Employment Requirements: Employment is contingent on the selected applicant passing a background investigation.

Benefits: We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Contact Us: The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling View phone number on click.appcast.io. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.