Administrative Assistant
Palacio Senior Apartments
Job Description Job Title: Administrative Employment Type: Full time Job Summary: We are seeking a highly organized, resourceful, and discreet Administrative Assistant to support a private property owner in managing multiple properties and assist in a 55+ community.. The ideal candidate will be proactive, tech-savvy, and able to handle a variety of tasks with minimal supervision, ensuring smooth operations and peace of mind for the property owner and company. Full time. Key Responsibilities Property Management Support Coordinate with tenants, contractors, and service providers for maintenance, repairs, and renovations. Schedule regular inspections and ensure all properties are clean, secure, and well-maintained. Handle utility bills, property taxes, insurance, vendor invoices and warranty companies with repairs. Assist with property rentals (short-term or long-term), if applicable. Preparation of rental agreements, renter’s insurance, credit checks, and MLS listings. Maintain filing systems for rental agreements, receipts, warranties, insurance, credit checks and legal documents. Administrative Tasks Respond to emails and phone calls on behalf of the property owner when requested. However, making sure the owner has approved any emails before they are sent out. Also, emails need to be followed up and respond to anything that needs attention. Read, review and edit all of the owner’s emails and inquiries from potential renters. Making a list of inquiries and letting owner know as soon as possible. Maintain budgets and track property-related expenses and income. Research vendors, products, or travel destinations as requested. Provide regular updates and reports to the property owner. Responsible for all and any personal tasks or jobs which may be required for the owner. Qualifications Proven experience as a Assistant, Executive Assistant, or Property Coordinator. Strong organizational and time management skills. Excellent communication and interpersonal abilities. A self-starter who can anticipate and be self-directed, while still keeping owner abreast of new ideas, alternatives and solutions. Tech-savvy with proficiency in Microsoft Office, Google Workspace, Google Drive, OneDrive or task management apps. Typing at least 60 wpm. Discretion and confidentiality are essential. Must sign confidentiality agreement. Valid driver’s license and reliable transportation. Hours are Monday through Friday with alternating Saturdays, daytime hours. MUST live within 15-20 minutes of Anaheim Hills Preferred Ability to work on Apple computer Familiarity with smart home systems and maintenance protocols. Flexibility to work occasional evenings/Saturdays. #J-18808-Ljbffr Palacio Senior Apartments
$16 - $30 per hour
...clerks come from all different backgrounds including, data entry, telemarketing, customer service, sales, clerical, secretary, administrative assistant, warehouse, inventory, receptionist, call center, part‑time, retail fields & more. Must be 16 years of age or older Must...SuggestedHourly payPart timeWork at officeRemote workWork from homeFlexible hours$68.42k - $88.95k
The primary purpose of this position is: To act as the Flight Scheduler for the 1 RS RQ-4 flying program. Provides direct assistance to the 1 RS/12 RS Directors of Operations, 1 RS Commander and the Advanced Reconnaissance Tactics Instructor Course (ARTIC) staff. Key...SuggestedRemote workAir Combat Command
California, MO5 days ago- ...reception area is clean and tidy at all times Responsible for administrative and office support activities for multiple supervisors to... ...working in a office environment, preferably as an administrative assistant Friendly attitude with excellent customer service skills Able...Suggested
$24.65 - $49.35 per hour
...world by Fortune. Main Purpose of the Role Provides advanced administrative support to one or more Divisional Vice Presidents and other managers... ...onboarding May train/coordinate work for new administrative assistants Consistently interacts with high‑level executives...SuggestedRemote workShift work$20 - $25 per hour
Job Description Job Description Job: Administrative Assistant Location: Fresno, CA Pay: $20 - $25/hr D.O.E. Schedule: M-F Business Hours! Full-Time, Temp to Hire Excellent Benefits Including: Medical, Dental, Vision, 401K, PTO & More... Administrative Assistant...SuggestedFull timeContract workTemporary workWeekend workWeekday work$19 per hour
...our nationwide customers. We are currently recruiting to fill the following position: Job Description PRIDE Industries Job: Administrative Assistant Job Code: AA044-PR-Admin Assistant HR Title Group: Administrative Salary Grade: N16 FLSA Status: Non‑Exempt Approval Date:...Hourly payContract workWork at officeLocal areaRemote workNight shift- ...through collaboration among physicians, trainees, researchers, and administrative professionals. In alignment with the School of Medicine's... ...different groups within the university system. The AAIII will assist the department of Neurological Surgery Financial Analyst with...TraineeshipLocal areaFlexible hours
- ADMINISTRATIVE ASSISTANT LOCATION: MTN. VIEW FARMING DIVISION - LAMONT, CA SHIFT: DAY About the Opportunity: Grimmway Produce Group is seeking an Administrative Assistant responsible to provide comprehensive administrative support to the Director of Farm Services and...Work at officeShift work
$26.65 - $37.77 per hour
Position Information Under the supervision of the Financial & Administrative Officer (FAO), the Administrative Assistant II provides comprehensive administrative, operational, financial, procurement, facilities, communications, and event coordination support for the Economics...Hourly payTemporary workFor contractorsWork at officeLocal areaWorldwideWork visa- Job Description We are seeking an Administrative Assistantto join our team!You will performclerical and administrative functionsin order to... ...documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls Develop and implement...Work at office
- Job Description Position Summary : Cheiron seeks an Administrative Assistant with 2 - 4 years of administrative experience or a bachelor’s degree. The position provides administrative support to a team of Actuarial Consultants located in the Solana Beach, CA office, with...Work at officeFlexible hours
- Part time role that will provide administrative support throughout the licensing and regulatory compliance process. Perform duties to ensure and maintain the integrity of BMR Partners, contract templates, and the integrity of the contract files. Develop and maintain strong...Contract workPart time
- ...candidates will have experience in an office setting. Position assists the business owners, management team and team members with a... ...Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and...Contract workWork at office
- The City of Laguna Beach Police Department is seeking an organized and detail-oriented professional to join the team as an Administrative Assistant! This position provides essential administrative support to the Police Department and plays a key role in coordinating...Full timeWork at officeLocal areaFlexible hours
- Job Description Position Summary The Administrative Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing...Work at officeLocal areaFlexible hoursWeekend workAfternoon shift
- Job Description Job Description Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office team, ensuring they have all the information and resources they need to perform their best...Work at office
- Job Description We are seeking an Administrative Assistant to join our team! You will perform clerical and administrative functions to support the Registrar and Director of Admissions at the law school. We have evening classes on Tuesday, Wednesday, and Thursday nights...Full timeWork at officeMonday to FridayNight shiftAfternoon shift
$85k - $135k
...solutions. Visit davispolk.com. Work Schedule 10:00AM - 6:00PM or as scheduled (overtime as required) Position Summary The Administrative Assistant provides secretarial, technical and organizational assistance to lawyers and other managerial staff, as assigned. This is...Day shift- ...supervisors to ensure work is performed accurately and efficiently. Effectively communicate and share information with other administrative assistants. Type financial statements, tax returns, correspondence, and other projects. Assist with inventory, ordering and receipt...Temporary workWork experience placementWork at officeLocal areaNight shift
- Job Summary We are seeking a bilingual Chinese Administrative Assistant for an opportunity in City of Industry, CA. This role supports international cargo coordination between Asia and the U.S., with a focus on documentation, client communication, shipment updates, and...Temporary workWork at officeOverseas
- Job Description The Administrative Assistant will provide essential support to both the Accounting department and Front Desk operations. This role is responsible for ensuring smooth day-to-day office functions, assisting with accounting-related tasks, and maintaining effective...Work at officeFlexible hours
$21.04 - $24.75 per hour
...lodging, food, gear, and mountain shuttles 401(k) Retirement Plan Employee Assistance Program Excellent training and professional development Referral Program The Ski and Ride School Administrative Assistant will provide administrative support to the Ski and Ride School...Full timeSeasonal workWork at officeLocal areaImmediate startShift work$22 - $24 per hour
Customer Service Coordinator / Administrative Assistant Location: Carlsbad, CA Pay: $22.00-$24.00 per hour Schedule: Monday-Friday, 7:00 AM-5:00 PM Job Type: Temp-to-Hire About the Opportunity Join a premier senior living community in Carlsbad that offers independent...Hourly payTemporary workWork at officeMonday to Friday$24.18 per hour
...and warfighters. Providing intelligence, IT, cyber security, training, logistics, administrative, acquisition, and background investigation services. Summary: The Administrative Assistant will provide support to the Air Mobility Command (AMC) Flying Squadron....Hourly payInterim roleLocal area- ...in simplifying the process of managing their rental properties, invites you to apply for our open position as a Front Desk Administrative Assistant. Our clients are owners that seek full turnkey management in the greater SoCal who values our ethics, trust worthiness...Work at office
- The Superior Court of California, County of San Bernardino, is seeking qualified applicants for the position of Administrative Assistant II. Key Responsibilities Administrative Support — Provide comprehensive administrative and secretarial assistance to assigned managers...Work at office
- ...medical equipment coordination. If you enjoy a role that blends administration, patient interaction, and operational support, this could be a... ...processing Confirm equipment delivery appointments and assist with scheduling Perform post-delivery confirmations and data...Temporary workWork at officeLocal area
$70k - $90k
...to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Senior Administrative Assistant is a full-time position in NBCUniversal's Technical Operations organization and provides administrative support to the...Full timeWork at officeLocal area- ...wide variety of clerical and secretarial duties to coordinate the elementary and middle school office activities and assist the Principal in administrative tasks; perform public relations and communications services for the Principal; and to do other related work as...Permanent employmentFull timeContract workWork at officeMonday to FridayDay shift
- We have an opportunity for a Court Reporter. We are seeking qualified individuals responsible to provide court reporting services using traditional stenographic or voice writing equipment within assigned courtrooms or other court proceedings. The ideal candidate shall ...Temporary work
Superior Court of California, County of Riverside
California, MO1 day ago
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