HVAC Purchasing Agent

Job Description

Job Description

HVAC Purchasing Agent – Join Our Award-Winning Team! Location: 58 Hospital Street, Carbondale, PAAt T.E. Spall & Son, our success comes from putting people first and having the right team behind us. We’re looking for an HVAC Purchasing Agent to join our team and help ensure our customers and technicians have the parts and equipment they need, when they need them.This is a great opportunity for someone who is knowledgeable about HVAC parts and equipment, highly organized, comfortable with technology, and enjoys working with both customers and suppliers. Why You’ll Love Working Here When you join T.E. Spall & Son, you’ll enjoy:

• Weekly Pay on Friday
• Comprehensive Benefits Package – Medical (3 plans to choose from), Dental, Vision, HSA with company contribution, $25,000 Life & AD&D, Long- and Short-Term Disability, plus options for additional voluntary life insurance up to $300,000.
• Financial Security – 401K with company match.
• Work-Life Balance – Generous paid time off and paid holidays.
• Perks & Discounts – Employee discounts on our services and an Employee Referral Program.
• Professional Growth – Ongoing training, development, and a supportive team culture.
• Award-Winning Team – Be part of a company recognized for outstanding customer service and community commitment.

• Create and submit accurate purchase orders (POs) for parts, materials, and equipment.
• Track orders from the time they are placed through delivery and expedite orders when needed .
• Research and source hard-to-find parts and equipment.
• Review parts diagrams and technical data sheets to ensure the correct items are ordered.
• Keep customers updated on the status of their parts and provide clear, timely communication.
• Coordinate and schedule parts installations with customers and the appropriate teams.
• Manage and update tasks within ServiceTitan CRM .
• Work closely with Install Managers, Service Managers, and Dispatchers to keep jobs moving forward.
• Assist with warranty and RMA processes .
• Build and maintain strong relationships with suppliers and vendors.

• Knowledge of HVAC parts, materials, and equipment .
• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Comfortable using technology and working in Service Titan CRM .
• Familiarity with warranty and RMA processes .
• Ability to read and understand technical data sheets and parts diagrams .
• Strong research and problem-solving skills.
• Ability to find and obtain hard-to-find parts and equipment.
• Ability to build positive relationships with suppliers and vendors.
• Forklift certification is a plus, but not required.