Clinic Administrative Assistant

Clinic Administrative Assistant (Part-Time)

This part-time Clinic Administrative Assistant position assists the Clinic Manager with administrative and medical support tasks in the clinic. This role helps keep medical records accurate and up to date, responds to staff communication, and provides hands-on support with animal care as needed.

Essential Job Functions:

• Take responsibility to enter notes and coordinate schedules for surgeries, appointments, and rechecks.
• Answer emails, prepare paperwork, and import medical notes.
• Enter vaccines and lab results.
• Answer any questions with compassion.
• Exhibit exceptional stewardship by attaching records to the animal's file in PetPoint.
• Fill and refill medications and handle medication administration.
• Courageously assist with proper animal restraint.
• Respect, embrace, and celebrate diversity by always operating with a judgement-free mindset and welcome visitors with a friendly and professional demeanor.
• Help build a community of animal welfare advocates by supporting and engaging the volunteers who aid LifeLine.
• Continue education by participating in LifeLine's 40-hour annual training requirement.
• Maintain a clean and tidy work area.
• Other tasks as assigned to help save lives.

Qualifications:

• Compassion for animals and the people who love and care for them.
• Excellent oral and written communication skills.
• Proficiency in data entry and maintaining organized records.
• Strong attention to detail.
• Knowledge of general animal care principles and practices.
• Excellent organizational skills.
• Strong work ethic with the ability to work independently.
• Demonstrated ability to coordinate with various departments, personnel, vendors, volunteers and outside agencies.
• Ability to serve the public and fellow employees with honesty and integrity.
• Must be able to work weekends, holidays, and varying shifts based on shelter needs.
• Must have a means of travel that ensures prompt arrival for work shifts.
• Must pass a background check.

Education and/or Experience:

Minimum of high school diploma or equivalent. One or more years' experience in animal related field preferred.

Work Environment:

While performing the duties of this job, employee may be exposed to unpleasant kennel smells. May have to handle dogs and cats that are stray, injured, diseased or reactive.