Procurement Manager

Job Description

Job Description

Position Overview: 

The Procurement Manager is responsible for overseeing all procurement activities related to low voltage systems and commercial audio-visual equipment. This role ensures timely, cost-effective purchasing to support all low voltage technology systems as well as AV integration projects, service work, and internal inventory needs. The Procurement Manager collaborates closely with the project management, engineering, sales, and warehouse teams to maintain efficient supply chain operations and vendor relationships across both sectors.

Key Responsibilities:

Procurement & Materials Management 

- Review project Bills of Materials (BOMs) and engineering documentation to determine purchasing needs for low voltage and audio-visual products. 

- Create, process, and track all purchase orders for low voltage systems, AV equipment, hardware, accessories, and subcontracted services. 

They would NOT include any Subcontracted services that require an onsite presence.

- Monitor lead times, shipping schedules, and delivery timelines to prevent project delays. 

- Identify product alternatives when items are discontinued, backordered, or delayed.

Vendor & Supplier Relations 

- Develop and maintain strong relationships with manufacturers and distributors in both low voltage and AV sectors. 

- Negotiate pricing, terms, freight rates, and warranty conditions with suppliers. 

- Maintain a preferred vendor list and evaluate supplier performance regularly. 

- Handle escalations for backorders, RMAs, DOAs, or shipping discrepancies.

Inventory & Logistics 

- Work with warehouse teams to ensure accurate receiving, kitting, and staging of project materials. 

- Maintain and manage inventory levels of standard-use low voltage and AV products and consumables. 

- Coordinate returns, replacements, and RMA processes. 

- Ensure accurate documentation for all receiving records, packing lists, and invoices.

Project & Cross Department Support 

- Support project managers with real-time updates on procurement status and lead times. 

- Collaborate with engineering to confirm product specifications and compatibility for both low voltage and AV systems. 

- Assist sales and estimating teams with pricing validation and availability checks. 

- Help prioritize urgent orders for fast-track jobs or service requirements.

Financial & Administrative Control 

- Maintain all procurement records, cost history, and vendor documentation. 

- Ensure material purchases remain within project budget constraints. 

- Reconcile invoices with finance and assist with month-end reporting. 

- Track and report KPIs related to cost savings, on-time delivery, and inventory accuracy.

Required Qualifications: 

- 3+ years of purchasing or supply chain experience (AV, low-voltage, IT, or construction preferred). 

- Strong understanding of commercial AV manufacturers (e.g., Crestron, QSC, Biamp, Extron, Shure, Samsung, LG) and low voltage systems. 

- Proficiency with ERP/CRM systems and Microsoft 365 tools. 

- Excellent negotiation, communication, and vendor management skills. 

- Ability to read and interpret BOMs, drawings, and technical specifications. 

- Strong organizational skills with the ability to manage multiple projects simultaneously.

Preferred Qualifications: 

- Experience working within a commercial AV integration or low voltage firm. 

- CTS, or supply chain-related certifications. 

- Familiarity with warehousing, freight logistics, and RMA workflows. 

- Experience managing long-lead materials in project-based environments.

Core Competencies: 

- Vendor negotiation and relationship management 

- Time management and prioritization 

- Cost control and decision-making 

- Cross-functional communication 

- Inventory and logistics planning 

- Problem-solving in dynamic supply-chain environments

Physical Requirements: 

- Ability to work at a computer for extended periods. 

- Occasional visits to warehouses or job sites as needed.

Location: Malvern, PA / Folcroft PA

Reports To: Todd Castrinoes, Vice President

Department: Operations / Supply Chain / Purchasing/Procurement  

Benefits: 

- Competitive salary 

- Health, dental, and vision insurance 

- Retirement plan options 

- Paid time off and holidays 

- Professional development or certification support 

Equal Employment Opportunity

BLUESTONE COMMUNICATIONS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,  BLUESTONE COMMUNICATIONS complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. BLUESTONE COMMUNICATIONS expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of BLUESTONE COMMUNICATIONS’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.