Executive Assistant

Job Title: Executive Assistant

Location: Oklahoma City, OK

Industry: Construction

Pay: $60,000-$70,000/year

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is seeking a highly organized and analytical Executive Assistant to support executive leadership and the project management team. This position is ideal for someone who enjoys working with data, developing reports, improving spreadsheets, and coordinating administrative responsibilities. The successful candidate will bring strong Excel skills, attention to detail, and the ability to learn new systems and processes.

Job Description:

Addison Group is hiring an Executive Assistant on behalf of our client. This role combines executive administrative support with a strong emphasis on data analysis, reporting, and spreadsheet development. The individual will assist with preparing management reports, organizing business information, creating presentations, and coordinating administrative needs. The ideal candidate is proactive, resourceful, and comfortable balancing analytical projects with executive support responsibilities.

Key Responsibilities:

• Develop spreadsheets, charts, and reports that help leadership review business and project performance.
• Gather and organize information from multiple sources, checking data for accuracy and consistency.
• Create and maintain Excel tools using formulas, pivot tables, and lookup functions.
• Prepare presentations, meeting materials, and supporting documentation for executive and project management meetings.
• Provide day-to-day administrative assistance to executive leadership and the project management department.
• Coordinate travel arrangements, organize expense reports, and assist with scheduling and other administrative requests as needed.
• Learn and use business and project-related software to support reporting and operational activities.
• Identify opportunities to improve spreadsheet functionality, reporting processes, and access to information.
• Assist with special projects and analytical assignments as business needs arise.
• Manage competing priorities while maintaining accurate records and meeting deadlines.

Qualifications:

• Strong Microsoft Excel skills are required, including experience with formulas, pivot tables, and lookup functions.
• Proficiency in Microsoft Word, Outlook, Teams, and PowerPoint.
• Strong mathematical, analytical, and problem-solving abilities.
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently, take initiative, and manage multiple assignments.
• Associate degree in Business Administration, Accounting, Computer Applications, Construction Management, or a related field, or an equivalent combination of education and experience.
• Experience with project management, scheduling, or construction software is preferred.
• Previous experience in the construction or structural steel industry is a plus but not required.

Additional Details:

• This position blends traditional executive support with hands-on data analysis and reporting responsibilities.
• Strong Excel proficiency is essential to success in the role.
• Candidates should be comfortable learning new technology and supporting both administrative and analytical projects.

Perks:

• Medical, dental, and vision insurance eligibility.
• 401(k) eligibility.
• Opportunity to work closely with executive leadership.
• Exposure to project management, business reporting, and operational analysis.
• Opportunity to contribute to process improvements and develop technical skills.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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