Procurement Officer

Job Title

Perform professional-level procurement tasks in obtaining goods and services requisitioned by County departments at the lowest total cost. Perform complex or sensitive procurements and determine the appropriate procurement method, provide direction, guidance, and advice to Procurement Officers on complex and strategic sourcing issues, and assist County staff to identify and resolve complex purchasing issues under general supervision.

Job Description

What are you seeking in a new position? If you're like many others, doing something meaningful is important to you. How about work/life balance? Affordable healthcare? Comprehensive well-being programs? An excellent retirement plan with significant employer contributions?

If you answered "yes" to these questions, keep reading. You can find it all right here in Pinal County. It might be time for a change of scenery, where you can make a difference and benefit from an employer who cares for and values its people.

Pinal County proudly invests in the future of our 2000 employees every day, and we have the best team! We offer a wide range of impressive benefits, including retirement plans that are among the best Arizona has to offer! Just take a look:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance.
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    • After Three (3) Years of Service, 18 Vacation Days Accrued Annually
    • After Five (5) Years of Service, 20 Vacation Days Accrued Annually
  • 13 Sick Leave Days Accrued Annually Starting Day One
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• Paid Sabbaticals Every Five (5) Years
  • Two-Week Sabbatical After Five Years of Continuous Service
  • Three-Week Sabbatical After Ten Years of Continuous Service
  • Four-Week Sabbatical After Fifteen Years of Continuous Service
  • Four-Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  • Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans
• Comprehensive Wellness Program
  • Quarterly Wellness Challenges
  • Vision Exams and Optometry Events Onsite
  • Vaccination Clinics
  • Onsite Mammogram and Prostate Screening Events
  • Skin Cancer Screening Events Onsite
  • Biometrics and Health Screening Events Onsite
  • Financial Health and Retirement Planning Events Onsite & Online
  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer - Public Service Loan Forgiveness Program - Department of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave
• Van Pool Options
• Short-Term Disability Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Working at Pinal County is an investment in YOU.

Apply today and find out why Pinal County is more than just a job.

Typical Classification Essential Duties

• Assist Purchasing Manager to coordinate administrative functions for Purchasing Group, assign tasks and projects, and provide assistance and guidance to staff, and serve as subject matter expert on Pinal County procurement process.
• Develop complex formal solicitations for goods and services, coordinate with departments to assure that proper specifications and appropriate procurement code and policies are followed, and prepare documentation, including scope of work, business terms, evaluation criteria, and standard terms and conditions. Manage special projects, research and analyze data to determine cost effective commodity, service, and contract management strategies.
• Evaluate, expedite, process, and resolve purchase requisition and procurement issues, assure that appropriate source selection methods are used to determine contract and purchase awards, and assure that all State, Federal and County rules and regulations are followed.
• Develop and analyze information and recommendations and resolve problems with customers, vendors, contractors, County management, and co-workers to accomplish Pinal County procurement goals.
• Procure the most cost-effective supplies, materials, equipment, and services from qualified and responsive vendors within defined timelines and goals.
• Process purchase requisitions and supporting documents through required review and approval process and assure open and fair competition, procedural integrity, and compliance with state and Federal laws and County policies.
• Train and assist County staff and resolve purchasing issues within scope of authority and explain rules, policies, and procedures.
• Work with departments to forecast and define procurement requirements, specifications, deliverables, and scope of services, provide advice and consultation on procurement issues, and interpret County policies and procedures.
• Respond to requests for information and resolve them by researching files and records, mitigate disputes between end-user and vendors, and refer matters requiring policy interpretation to supervisor for resolution.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Position Specific Duties

• Strong knowledge and experience with contract administration and/or contract management.

Minimum Requirements to Perform Work

• Bachelor's degree in Supply Chain Management, Business or Public Administration, or related field.
• Four (4) years of professional purchasing experience.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

• Professional certification is preferred as a Certified Professional in Supply Management (CPSM), or a Certified Professional Public Buyer (CPPB) or a Certified Professional Public Purchasing Officer (CPPO) within three years of hire date respectively.
• newly established Arizona Residents must have one

Knowledge, Skills, and Abilities

• Knowledge of State, Federal and County laws, statutes, rules, and regulations governing public sector procurement activities and how to interpret and apply related standards.
• Knowledge of Finance Department and County procurement policies, procedures, and regulations.
• Knowledge of negotiation techniques and skill in negotiating favorable pricing and contract terms and conditions
• Knowledge of principles and practices of public sector purchasing and records management.
• Skill in developing and managing stakeholder relationships including with suppliers, departments, County management and Legal.
• Knowledge of principles of total cost analysis, supply base analysis, vendor management, and project management.
• Skill in analyzing procurement issues and developing recommendations for solving problems.
• Skill in analyzing and interpreting and negotiating contracts and technical documents.
• Ability to interpret customer needs and solve difficult customer service issues.
• Ability to assess and prioritize multiple tasks, projects, and demands.

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

Work is performed in a relatively safe, secure, and stable work environment.

Notice to Applicants

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others.