Project Coordinator

Make an Impact. Manage What Matters. Grow With Us. Washington Pavilion Management, Inc. (WPMI) is not your typical arts and science organization. We manage multiple city-owned venues, lead public art initiatives, consult on large-scale installations, launch new events and retail ventures, and build partnerships that shape the cultural and economic landscape of Sioux Falls and beyond. We’re growing—and we’re looking for a Project Coordinator who is ready to grow with us. If you're organized, motivated, and thrive in a fast-paced environment, this role offers an incredible opportunity to work on meaningful projects that serve your community. From sculpture installations and art acquisitions to strategic initiatives and public-private partnerships, you’ll collaborate across departments and play a vital role in our continued momentum. This is hourly administrative position—it’s your opportunity to be in the room where it happens. Why Join WPMI? Mission with Momentum : From Broadway shows to SculptureWalk to summer music festivals, we bring creativity, culture, and connection to life across South Dakota. Dynamic Environment : No two days are the same—you’ll manage timelines, connect with artists, prepare executive presentations, and help bring ideas to life. Career Growth : The last person in this role is now a Director—we invest in our people and grow leaders. Collaborative Culture : We’re a tight-knit team that values ownership, excellence, and fun while getting things done. Position Summary As Project Coordinator , you’ll be the operational right-hand to the Director of Strategic Initiatives. You’ll help lead and support high-impact initiatives, ensure project deliverables stay on track, and provide coordination across departments, vendors, and city stakeholders. Key Responsibilities SculptureWalk Support Assist with day-to-day operations, including artist and sponsor communications. Maintain organized project records, databases, and files. Support planning and execution of SculptureWalk installations and events. Coordinate logistics for board meetings and donor/community engagements. Art Consulting Support Track timelines and deliverables for residential, commercial, and public art consulting projects. Assist with invoicing, reporting, and accurate project documentation. Coordinate logistics for framing, procurement, and installations. Communicate with artists and vendors to confirm project schedules and expectations. Provide on-site support during client walkthroughs and installations. General Project Coordination Support cross-departmental projects by tracking deadlines and deliverables. Coordinate logistics for meetings, events, and presentations tied to special initiatives. Liaise between internal departments (Sales, Marketing, Development, Facilities, Finance) and external partners. Assist in preparing executive materials, presentations, and reports. Anticipate challenges and contribute proactive solutions to keep projects moving forward. Qualifications 2+ years experience in project coordination, communications, arts management, or related field. Excellent organizational and time management skills. Strong communicator—confident engaging with teams across all levels. Proactive, solution-oriented mindset. Strong writing, reporting, and presentation preparation skills. Proficiency in Microsoft Office and project management tools. Ready to Join Us? This is more than a job—it’s a chance to be part of a mission-driven team shaping the future of our city through creativity and collaboration. Apply today and help us bring art, culture, and community to life across South Dakota. Equal Opportunity Employer, including disabled and veterans. #J-18808-Ljbffr Washington Pavilion