Contracts Operations Manager

Overview The Simons Foundation is seeking a Contract Operations Manager. This role reports to the Chief Financial Officer and will review, draft, negotiate and manage a broad array of legal documents, including vendor contracts, for the Simons Foundation and its affiliated legal entities. The Contract Operations Manager oversees the entire contracting process from inception to execution, with contracts primarily focused on the acquisition of goods and services but extended to additional contracts related to mission-related work. The position works closely with stakeholders at all levels of the organization with an expectation of exceptional customer service. The Contract Operations Manager will maintain the contracts management system and recordkeeping system for all contracts, track and report contract-related metrics, review and analyze contract requests, and provide training to foundation colleagues around contracts policies, procedures and processes. The position will partner with the CFO to develop a strong risk management program as it relates to contracts. This position is a full-time, on-site role at the Simons Foundation’s New York City offices. Visit the Simons Foundation career page to learn more. Essential Functions / Responsibilities Lead the contracts operations function for the foundation and serve as the key point person for all incoming or originating contracts, focusing on contracts related to the acquisition of goods and services. Draft, review, analyze, negotiate and manage a broad array of legal documents, including SaaS agreements, NDAs, service agreements, consulting agreements, licensing agreements, releases, and any amendments, terminations and extensions thereof. Summarize and explain key contractual terms and other business and legal matters to foundation staff; respond to internal inquiries and develop a strong understanding of the organization’s contract positions. Serve as the key point person to address questions related to contracts operations and related processes and ensure a clear understanding of processes and procedures for working with the legal function. Log, monitor and track the contract portfolio, including legal department analytics and reporting; maintain and manage a repository system to electronically store, track and manage all executed legal agreements. Review, develop, deploy, organize, maintain and continuously improve contract templates, forms, playbooks, standard clauses, as well as FAQs, self-help solutions and resources for end-users. Oversee all aspects of the contracts management platform and work to improve and streamline processes related to legal requests. Lead in the development and implementation of user-friendly policies and procedures related to contract operations with a focus on compliance with laws and regulations where work is performed. Manage compliance with contractual insurance requirements. Lead in the development and implementation of user-friendly policies and procedures focused on legal compliance. Perform other duties or tasks as assigned or required. Minimum Qualifications Bachelor’s degree required; law degree is a plus. At least 5–10 years of relevant experience performing the responsibilities of a contracts manager or higher. Experience with contract management systems/platforms; ContractPodAI experience is preferred but work in similar systems is acceptable. Ability to design and configure workflows to maximize platform utility is highly desirable. Strong working knowledge of standard contract provisions and the ability to apply that knowledge to a broad range of contracts. Discretion and confidentiality; professional demeanor. Ability to work independently while staying on top of contract operations trends and best practices. Ability to prioritize multiple tasks, respond promptly to shifting priorities and act with urgency. Excellent interpersonal and communication skills; ability to liaise with all areas of the business at all levels, including senior management. Proficiency with Microsoft Office Suite and Google Workspace, with ability to learn other systems as necessary. Superior organizational, attention to detail and follow-up skills; team-oriented with collaborative approach. Required Application Materials Résumé and cover letter stating interest in the position. Compensation and Benefits Full-time annual compensation range is $130,000–$150,000 depending on experience. Competitive benefits package. Equal Opportunity The Simons Foundation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law. #J-18808-Ljbffr Simons Foundation