Inbound Operations Coordinator

Job Description

Job Description

Hiring Inbound Operations Coordinator! (Hybrid Position)

Job Description

The Inbound Coordinator will manage the central inbound vendor inbox, which serves as the primary communication channel for over 450 active vendors. This role involves handling ASN status, inventory discrepancies, and inventory inquiries. This position in a work from home position but must be comfortable traveling to a few sites.

Responsibilities

• Triage and resolve inbound exceptions promptly, including misdirected cartons, incorrect barcodes, quantity discrepancies, missing labels, and transit damage claims.
• Coordinate between warehouse sites, third-party operations managers, and vendors to ensure exceptions are investigated and closed with clear root-cause documentation.
• Act as the liaison between the company and its eight fulfillment center sites, tracking inbound appointment activity, escalating delays, and flagging risks before they become problems.
• Monitor vendor compliance issues across the network, triggering escalation workflows and initiating chargebacks for repeat violations to ensure accountability is maintained systematically.
• Track and report on key inbound KPIs such as exception rates, vendor compliance scores, and exception resolution cycle times.
• Maintain SOPs and documentation for vendor-facing processes, ensuring materials remain current as policies evolve.
• Identify patterns in inbound exceptions and escalate systemic issues like recurring vendor errors or site-specific problems to relevant teams with clear data.

Essential Skills

• Experience in shipment, record keeping, warehouse inventory, logistics, and logistics management.
• Proficiency in vendor management and vendor relationship maintenance.
• Understanding of e-commerce and warehouse management systems (WMS).
• Ability to track key performance indicators (KPIs) in warehouse shipping.

Additional Skills & Qualifications

• 2–4 years of experience in logistics, supply chain operations, vendor management, or a closely related field.
• Strong organizational skills with the ability to manage a high volume of concurrent tasks and communications effectively.
• Excellent written communication skills to professionally engage with over 450 vendors.
• Comfort with data, including working in spreadsheets, pulling reports, and identifying patterns independently.

Why Work Here?

Join a dynamic team that values accountability and systematic problem-solving. Experience a supportive work environment where professional growth is encouraged, and your contributions are valued. Benefit from opportunities to liaise with multiple fulfillment centers and a vast network of vendors.

Work Environment

Work in a fast-paced environment that requires collaboration with warehouse sites, vendors, and operations managers. Expect to handle a high volume of communications and tasks with efficiency. The role involves both desk work and liaison activities across various fulfillment centers, ensuring a varied and engaging work experience.

This is a Contract to Hire position based out of Middletown, PA.

The pay range for this position is $30.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Middletown,PA.

This position is anticipated to close on Aug 14, 2026.

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.

Company Description

We know that finding work is hard, and finding meaningful work is harder. Aerotek connects 180,000+ light industrial and skilled trades workers with 14,000+ employers each year, helping our workers navigate an evolving labor market and find jobs that meet their goals, skills, and interests. Since 1983, we have provided a variety of career opportunities across North American industry – from short-term assignments at Fortune 500 companies where you can build your skills, to long-term opportunities where you can play a vital role in solving companies’ construction, manufacturing, and maintenance challenges. Our 1,500+ experienced recruiters across 250+ offices work relentlessly to put our workforce in a position to thrive. Let us rise to meet your challenges and put our people-are-everything spirit to the test as your career continues to grow.