Make Ready Coordinator

Description

Position at Mac Properties

Mac is seeking a dependable, computer-savvy, detail-oriented Make Ready Coordinator. 

The Make Ready Coordinator provides financial, administrative and clerical support to Kansas City by ensuring payment requests are submitted and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner, in accordance with company practices and procedures. To help supervisors with the Make Ready system updates.

The schedule for this role is Monday through Friday 8 AM to 5 PM with a pay rate of $21/hour!

Essential Functions:

Responsibilities for this position include but are not limited to the following:

• Match purchase orders to invoices and enter invoices into Mac accounting software. Work with a variety of vendors/service providers and managers to clarify any discrepancies or questions
• Reconcile processed work by verifying entries and comparing system reports to vendor balances
• Charge expenses to accounts and cost centers by analyzing invoices/expense reports and recording entries
• Monitor discount opportunities, verify federal id numbers, schedule and request checks from corporate Accounts Payable department for payment, match and reconcile purchase orders, contracts, invoices, and payment discrepancies and documentation
• Maintain account ledgers by verifying and posting account transactions, ensuring credit is received for outstanding memos, issuing stop-payments or purchase order amendments
• Verify vendor accounts by reconciling monthly statements. Ensure new vendor account documents are properly completed and associated master service agreements and required certificates of insurance are provided.
• Other related duties as assigned
• To assist supervisors with creating Make Reay related tasks, attaching apartment inspections into the system, creating PO, WO tasks.
• To keep Make Ready system updated to ensure that info is accurate and up to the date.
• To follow up with the vendors to make sure that each task is completed on time.
• To schedule Make Ready related task accordingly.

Qualifications:

• High school diploma or equivalent required. Bachelor’s degree in accounting or business preferred.
• 4 + years previous Accounts Payable experience, preferably with a property management company.
• Knowledge of general accounting principles, math, regulatory standards, ledger accounts, and compliance requirements.
• Excellent computer skills, including Microsoft Excel and data entry skills. Salesforce experience a plus.
• High degree of accuracy, attention to detail, and confidentiality required.
• Must be able to apply analytical, problem solving and decision making skills.
• Effective communication skills – both written and oral.
• Ability to work independently and as a part of a team.
• Must be able to work at a fast pace, perform duties while under pressure, and meet deadlines in a timely manner, to interact/communicate with other associates, residents, visitors and the public in a professional and pleasant manner.

BENEFITS AND PERKS:

• Generous Rental Discounts
• Robust Benefits package including Medical, Dental & Vision Insurance, 401k
• Paid Time-Off
• Training Opportunities and Education Reimbursement

Please be advised that ALL new hires will be required to successfully complete a criminal background investigation and a drug screening, prior to employment. The receipt of satisfactory responses to reference requests, and the provision of satisfactory proof of an applicant's identity and legal authority to work in the United States are also required. 

About Mac: We believe that the quality of one’s life is directly related to the quality of one’s home. Since 2002, we have been creating rental homes and investing in neighborhoods for our residents in Chicago, Kansas City, and St. Louis. Our vision is to enable better lives through better homes- for our residents, our communities, and our colleagues.