Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support day-to-day residential property operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing resident service, administrative coordination, and property management support in a fast-paced environment. In this role, you will work closely with property leadership to help keep resident communications, documentation, and service follow-up organized and on schedule.

Responsibilities:
• Partner with the Property Manager to help oversee daily administrative and resident-related activities across the property.
• Respond to resident concerns and service inquiries, ensuring maintenance issues are documented and routed for timely resolution.
• Coordinate calendars for repair visits, resident meetings, and other property-related appointments.
• Draft letters, notices, and other written communications for residents and internal property operations.
• Prepare and organize account-related documents, including records tied to resident balances and payment activity.
• Follow up with residents after service requests to confirm work has been completed properly and within expected timeframes.
• Assist with leasing and occupancy processes, including move-ins, move-outs, rent adjustments, delinquency follow-up, and eviction-related administrative tasks.
• Maintain accurate resident files, lease paperwork, application records, and deposit documentation while supporting leasing needs as required.
• Take on additional property administration duties assigned by management to support efficient site operations.• High school diploma required.
• At least 2 years of experience in property management, residential real estate, leasing, or a related administrative environment.
• Working knowledge of Microsoft Office applications, with solid skills in Word and Excel.
• Experience using Yardi or similar property management software is preferred.
• Ability to operate standard office equipment and manage routine administrative tasks efficiently.
• Strong organizational skills with the ability to handle multiple priorities, meet deadlines, and maintain close attention to detail.
• Effective verbal and written communication skills, with the ability to understand instructions, prepare correspondence, and resolve practical day-to-day issues.