Pre-Award Administrator/Senior Pre-Award Administrator

Job Description

Baylor University is seeking a Pre-Award Central Administrator to support the university's research enterprise by managing the institutional review, approval, and submission of proposals for externally sponsored research projects. This position ensures compliance with sponsor and institutional policies, facilitates timely submission of proposals. The Pre-Award Central Administrator works closely with Pre-Award University Research Administrators, departmental research administrators, and sponsors to enable successful and compliant research funding.

This position is eligible for remote work.

A Bachelor's degree and three years of relevant work experience are required. A Bachelor's degree and five years of relevant experience are preferred. A combination of education and experience will be considered in lieu of each other.

All applicants must be currently authorized to work in the United States on a full-time basis.

What You Will Do

• Conduct comprehensive reviews of proposal packages to ensure accuracy, completeness, and adherence to institutional and sponsor policies, guidelines, and deadlines
• Identify potential compliance or policy issues and work with faculty and departmental staff to resolve them prior to submission
• Maintain high attention to detail and ensure all internal documentation and approvals are secured
• Coordinate and obtain all required institutional approvals for proposal submissions
• Ensure appropriate routing through internal systems and verify that necessary signatories and certifications are in place before submission to the sponsor
• Prepare and submit institutionally approved proposal packages to sponsors through appropriate submission systems (e.g., Grants.gov, Research.gov, NIH ASSIST, or sponsor-specific portals)
• Serve as the institutional point of contact for proposal submissions and confirm successful transmission and receipt by the sponsor
• Collaborate with Pre-Award Contracts and Agreements team to review award documents and ensure sponsor terms and conditions are acceptable and align with institutional policies
• Identify and communicate any problematic terms (e.g., intellectual property, publication rights, indemnification) to senior research administration staff or legal counsel
• Collaborate with sponsors as needed to negotiate mutually acceptable terms and secure fully executed award documents
• Partner with departmental and Pre-Award University Research Administration staff to ensure consistency and efficiency in pre-award operations
• Contribute to training, process improvement, and documentation of best practices to support continuous improvement in research administration
• Perform all other duties as assigned to support Baylor's mission
• Ability to comply with university policies
• Maintain regular and punctual attendance

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.

The budgeted salary or hourly range that the University reasonably expects to pay for standard level is $60,000 - $65,000 and for the Senior level is $70,000 - $75,000. The full salary range for this position classification is $51,569.56 - $85,089.77

Explore & Engage

Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!

About Us

Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

Job Info

• Job Identification 20294
• Job Category Staff
• Posting Date 05/06/2026, 10:32 PM
• Degree Level Bachelor
• Job Schedule Full time
• Locations 700 S University Parks Drive, Waco, TX, 76706, US