Part-Time Project Coordinator

Job Description

Job Description

We are seeking a highly organized, detail-oriented Project Coordinator to support multiple projects, pursuits, and operational initiatives. This role is responsible for coordinating schedules, managing project deliverables, preparing professional reports and presentations, tracking deadlines, and ensuring that no tasks fall through the cracks.

The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, communicates proactively, and takes ownership of outcomes. Experience in community outreach, marketing, communications, public sector consulting, or professional services is highly desirable.

This is a part-time position starting at 8:30 AM, and is hybrid (up to 3 days in the office based either in Culver City, Los Angeles, and within the County as well as when needed by clients.

$30 - $42.50 hourly

Project Coordination

• Coordinate project schedules, meetings, milestones, and deliverables.
• Track project progress and follow up with team members to ensure deadlines are met.
• Maintain project plans, action logs, and status reports.
• Identify risks, bottlenecks, and dependencies, and escalate issues proactively.
• Manage multiple projects simultaneously while maintaining attention to detail.

Reporting & Document Development

• Format and produce professional reports, proposals, presentations, and client deliverables.
• Draft, edit, and proofread written materials, including reports, meeting summaries, correspondence, and project documentation.
• Create standardized templates and document management systems.
• Ensure consistency in branding, formatting, and quality control.

Data Management & Analysis

• Develop and maintain spreadsheets, databases, and tracking systems.
• Create dashboards, pivot tables, charts, and project performance reports.
• Analyze and organize project data to support decision-making.
• Maintain accurate records and project documentation.

Presentation & Visual Communications

• Develop client-ready presentations in PowerPoint, Google Slides, and Canva.
• Create visual reports, graphics, and project summaries.
• Design professional materials for meetings, outreach activities, and executive presentations.

Administrative & Operational Support

• Coordinate calendars, schedules, meetings, and logistics.
• Prepare meeting agendas, materials, and follow-up action items.
• Maintain filing systems across Microsoft 365, Google Workspace, SharePoint, and cloud-based platforms.
• Support process improvement initiatives and workflow management.

Technical Skills

• Advanced proficiency in Microsoft Excel, including:
• Pivot Tables
• Advanced formulas
• Data analysis
• Dashboard creation
• Reporting tools
• Strong skills in Microsoft Office Suite:
• Excel
• Word
• PowerPoint
• Outlook
• Strong skills in Google Workspace:
• Google Sheets
• Google Docs
• Google Forms
• Google Slides
• Experience creating presentations using Canva.
• Ability to prepare polished, executive-level documents and reports.

Professional Skills

• Exceptional attention to detail.
• Strong written and verbal communication skills.
• Excellent time management and organizational abilities.
• Ability to self-manage workload with minimal supervision.
• Ability to manage multiple priorities simultaneously.
• Strong follow-through and accountability.
• Comfortable working in deadline-driven environments.

Preferred Experience

• Community outreach programs.
• Public engagement initiatives.
• Marketing and communications projects.
• Public sector, transportation, infrastructure, or consulting environments.
• Survey administration and data collection projects.
• CRM and project management platforms.

Success Measures (KPIs)

The Project Coordinator will be evaluated on:

• Zero missed client deadlines.
• Zero dropped tasks or commitments.
• Timely completion of assigned deliverables.
• Accuracy and quality of reports and presentations.
• Responsiveness and communication effectiveness.
• Schedule adherence and follow-up completion.
• Quality and accuracy of project tracking systems.
• Reduction of project bottlenecks and outstanding action items.
• Client and internal team satisfaction.

Ideal Candidate Traits

• Highly proactive rather than reactive.
• Anticipates needs and next steps.
• Takes ownership without waiting for direction.
• Organized and process-oriented.
• Comfortable juggling many moving pieces simultaneously.
• Maintains composure under pressure.
• Demonstrates strong professional judgment.
• Focused on solutions and execution.
• Reliable, accountable, and deadline-driven.

Success in this role requires managing 20–50 active tasks across multiple projects simultaneously while maintaining zero missed deadlines and proactive communication on all deliverables.

A company that works with public agencies, nonprofits, and large firms. We design, manage and implement business and community programs.