Executive Assistant

divh2Executive Assistant/h2pAt Zone 5 Technologies, were redefining whats possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter./ppWere building the future of UAS capabilities, and were looking for exceptional talent to join us. If youre driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here./ppstrongPosition Summary/strong The Executive Assistant (EA) to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus. This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners./ppThe EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise. This is a role for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams./ppstrongResponsibilities/strong/pullistrongExecutive Support/strong/liliManage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation./liliCoordinate internal and external meetings, executive reviews, briefings, travel, and events./liliPrepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress./liliDraft, edit, and proofread executive correspondence, presentations, and communications./liliMaintain strict confidentiality and exercise excellent judgment in sensitive matters./li/ulullistrongOperational Coordination/strong/liliServe as a point of contact between the executive team and employees, customers, partners, and board members./liliTrack and manage executive action items, ensuring follow-through across functions./liliSupport onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterly reviews)./liliAssist in preparing materials for board meetings, investor updates, and high-level program reviews./liliOrganize and maintain executive files, documentation, and digital workspaces./li/ulullistrongExecution Process Support/strong/liliAnticipate executive needs and proactively manage priorities, risks, and upcoming deadlines./liliImprove executive team operating cadencehelp maintain calendars for Obeya, staff meetings, 1:1s, and program reviews./liliCoordinate travel logistics (domestic international), itineraries, expense reports, and reconciliations./liliSupport planning and execution of company-wide events, all-hands meetings, and leadership communications./li/ulpstrongQualifications/strong/ppBasic expectations for this role include a minimum of:/pulli5+ years of experience as an Executive Assistant supporting senior executives (C-suite, Founder, President, VP, or equivalent)./liliExceptional organizational, time-management, and prioritization skills./liliStrong written and verbal communication abilities; ability to craft polished, executive-ready content./liliHigh emotional intelligence, discretion, and ability to maintain confidentiality at all times./liliDemonstrated ability to work in fast-paced, dynamic environments with shifting priorities./liliProficiency with Microsoft Office, Teams, Planner, and modern productivity tools./li/ulpstrongOur ideal candidate has:/strong/pulliExperience supporting executives in aerospace, defense, manufacturing, or technology fields./liliExperience managing complex cross-functional workflows or executive-level project support./liliFamiliarity with government contracting, program reviews, or technical organizations./liliExperience organizing leadership offsites or board-level meetings./li/ulp#LI-RD1/ppPay range for this role $84,000 - $114,000 USD/ppstrongWhats in it for you:/strong/ppBenefits:/pulliCompetitive total compensation package/liliComprehensive benefit package options include medical, dental, vision, life, and more./lili401k with company-match/lili4 weeks of paid time off each year/lili12 annual company holidays/li/ulpWhy Join Zone 5 Technologies?/pulliInnovative Environment: Work on cutting-edge technology that is shaping the future of defense and aerospace./liliCollaborative Culture: Join a team of passionate professionals dedicated to pushing the boundaries of whats possible./liliCareer Growth: Opportunities for professional development and career advancement./li/ulpIf you are passionate about unmanned aircraft technology and want to be a part of a dynamic and growing company, we would love to hear from you. Apply today and join the Zone 5 Technologies team!/p/div