Administrative Assistant - Private Investment Firm

Administrative Assistant - Greenwich, CT

A leading investment firm is seeking a bright, proactive, and polished Administrative Assistant to join its team in Greenwich. This is an excellent opportunity for an early-career professional or strong recent graduate who is eager to learn, take ownership, and build a career in a fast-paced professional environment.

The Administrative Assistant will provide a range of administrative and office support, with responsibilities spanning travel coordination, front-desk coverage, expenses and invoices, vendor and technology coordination, document management, and meeting logistics.

Responsibilities:

• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
• Provide front-desk coverage as needed, including greeting guests, answering phones, and coordinating deliveries
• Assist with processing expense reports, invoices, and other administrative paperwork
• Coordinate with vendors, building management, and IT partners to help resolve day-to-day office needs
• Maintain and organize documents, files, and other internal materials
• Assist with planning and logistics for annual meetings and other company events
• Help manage office supplies, deliveries, and general office organization
• Provide support with scheduling, correspondence, and other administrative tasks as needed
• Take ownership of ad hoc projects and responsibilities to help keep the office running smoothly

Qualifications:

• Bachelor's degree required
• Approximately 1–3 years of professional experience
• Excellent written and verbal communication skills
• Strong attention to detail and organizational skills
• Proficiency with Microsoft Office, including Outlook
• Professional, polished, and personable demeanor
• Highly proactive and comfortable taking initiative without needing constant direction
• Able to manage a variety of tasks and priorities with a positive, flexible attitude
• Quick learner who asks thoughtful questions and takes direction well
• Comfortable working in a fast-paced environment where priorities may shift
• Resilient and receptive to feedback, with a willingness to learn and grow

Location: Greenwich, CT

Schedule: Full-time, in-office

• Compensation: $55,000 - $65,000 base salary + discretionary bonus and benefits