Center Administrative Manager

This position is budgeted for $6,250.00 - $7,654.33 per month depending on qualifications and is non-negotiable. SDSURF, established in 1943, supports the research objectives of San Diego State University by helping faculty and staff find, obtain, and administer funding for their research and sponsored programs. Purpose of the Position The Center Administrative Manager is a highly visible executive position that supports the Center’s Co-Directors in carrying out the Center’s mission to foster meaningful, high-quality, transdisciplinary research. The Manager will oversee the Administrative Core to ensure the successful completion of the Center’s objectives and will represent the Center in various forums. Specific Duties Manage the Center’s Administrative Core, including systems of administration, compliance, information technology, finance, communication, evaluation, human resources, and facilities. Lead the orchestration and feedback from the Center’s twice-annual National Advisory Committee meetings, serving as the primary liaison with NAC members, preparing materials, and reviewing research project and core presentations. Lead the submission of the annual NIH progress report (RPPR), drafting the Administrative Core and overall sections and reviewing and providing feedback on research projects’ sections. Lead Center efforts to ensure compliance with SDSU, SDSU IV, SDSURF, and federal guidelines, including risk management, conflicts of interest, and human subjects regulations. Lead the submission of extramural funding applications, drafting, reviewing, and editing components of the U54 cooperative agreement. Serve as the primary liaison between the Center and various entities supporting the Center, including the Grants Management Specialist at NIMHD and the RCMI Coordinating Center. Coordinate activities of the Center through managing various meetings and follow-up, including the Center’s Executive team, Cross-Core meetings, and other Project and Core Leader meetings to ensure activities are on target and within established deadlines. Prepare meeting materials for special meetings (e.g., between Co-Directors and NIMHD Program Official; Co-Directors and university leaders). Coordinate with the Center’s Research, Finance, and Operations Managers to support Center Research Project Leaders in implementing their project plans and ensuring compliance with funding agency requirements. Collaborate with the CEC Coordinator and Finance Manager on scope, budget, and issue resolution for subcontracts and MOUs with community partners; provide final approval of subcontracts and MOUs to align with Center goals and compliance with regulations. Coordinate communications with Research Project and Administrative Supplement Leaders to support training and advancement of their research. Perform supervisory duties for the Finance Manager, Operations Manager, Evaluation Lead, and Computer System Administrator, including ensuring compliance with equal employment opportunity policies, managing performance, approving timesheets, hiring, and supporting a positive, collaborative, inclusive culture. Represent the Center and Co-Directors in relevant forums with stakeholders, community partner organizations, and Center members to enhance visibility and expand the network. Collaborate with Center team members to ensure the implementation and adherence with Center-wide dissemination efforts, including dissemination plans and publication compliance. Prepare dissemination (e.g., posters, manuscripts, reports) and marketing materials, including drafting materials as requested by the RCMI Coordinating Center, NIMHD, and institutional leaders. When complex issues arise, support the Center Co-Directors for resolution. Other Center duties as assigned. Knowledge & Abilities Demonstrated leadership and management skills, with the ability to lead and inspire a multidisciplinary team. Excellent organizational and project management abilities, with a strong attention to detail and the ability to prioritize and manage multiple tasks effectively. Strong interpersonal and communication skills, with the ability to collaborate with diverse stakeholders, including administrators, researchers, community partners, industry partners, policymakers, and funding agencies. Knowledge of research methodologies, ethical considerations, and regulatory requirements. Familiarity with grant and funding processes, including proposal development for the National Institutes of Health. Strategic thinking and problem-solving skills, with the ability to identify opportunities, overcome challenges, and drive innovation. Understanding of compliance requirements in research settings to support various types of research, from biomedical to intervention research projects. Knowledge of federal and state regulations in grant development and management. Strong commitment to quality, integrity, and responsible research practices. Theoretical and practical knowledge of program planning, implementation, coordination, and evaluation. Knowledge of computer programs such as Microsoft Office, Google Suite, and EndNote. Ability to independently develop and interpret a wide variety of complex policies and procedures integral to the program or project. Ability to document and communicate operational processes, procedures, and outcomes effectively. Ability to cultivate working relationships with varied individuals within an academic organization. Well organized, able to meet deadlines, detail-oriented, possess good judgment, and common sense. Skilled in record keeping and quality control. Ability to write well, including clear and concise reports and correspondence. Ability to work flexible hours, including nights and weekends. Demonstrate a high level of cross-cultural sensitivity. Minimum Education & Experience Bachelor’s degree and/or equivalent training and relevant work experience involving study, analysis, or evaluation leading to development or improvement of administrative policies, procedures, practices, or programs. Eight (8) years of progressively responsible experience in an office or administrative environment. Preferred Qualifications & Special Skills Master’s degree or higher. Fluently bilingual in English and Spanish, with reading, writing, and speaking proficiency. Experience working in an academic environment, including experience working with faculty. Experience managing and/or working under National Institute of Health funding. Experience with human subjects research. Knowledge of CSU and/or SDSURF policy and procedures and their affiliated software systems. Additional Applicant Information Candidate must reside in California and live within a commutable distance from SDSU at the time of hire. Job offer is contingent upon satisfactory clearance based on background check results (including a criminal record check). San Diego State University Research Foundation is an equal opportunity employer. Consistent with California law and federal civil rights laws, SDSU Research Foundation provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin or any other categories protected by federal or state law. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. Our commitment to equal opportunity means ensuring that every employee has equal access to resources and support. SDSU Research Foundation complies with Titles VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), and other applicable state and federal anti-discrimination laws including grant or contract terms and conditions related to funded program activities. Further the SDSU Research Foundation maintains a Nondiscrimination Policy that prohibits discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of unlawful discrimination, harassment, and retaliation in all programs, policies, and practices. SDSU Research Foundation makes all employment decisions including, but not limited to, applicant screening, hiring, promotion, demotion, compensation, benefits, disciplinary actions, and terminations on the basis of merit. #J-18808-Ljbffr San Diego State University