Site Coordinator

Job Description

Job Description

Primary Purpose  Responsible for the day-to-day leadership and operational oversight for assigned KHO sites.

Essential Duties

Staff Leadership

●    Supervise, coach, mentor, and evaluate assigned staff;

●    Conduct regular coaching meetings, observations, and performance evaluations;

●    Support staff growth through professional development and individualized coaching;

●    Foster a positive team culture that reflects KHO’s mission and values;

●    Collaborate with Human Resources and administration regarding performance concerns, corrective action, and staff retention;

●    Develop staff schedules and oversee attendance, leave requests, and timekeeping.

Program Operations

●    Oversee daily operations of assigned sites;

●    Ensure all services are implemented safely, efficiently, and consistently;

●    Monitor enrollment, attendance, staffing patterns, and site capacity;

●    Coordinate purchasing of site supplies and materials;

●    Maintain accurate inventories of curriculum, equipment, technology, vehicles, and educational materials;

●    Coordinate facility needs including maintenance, repairs, and communication with landlords and site partners;

●    Ensure program vehicles are maintained, cleaned, registered, and safe for operation;

●    Drive vehicles in a safe and legal manner.

Program Quality

●    Conduct regular site visits to monitor program quality;

●    Provide coaching and feedback to Lead Educational Specialists;

●    Support implementation of curriculum, assessments, family engagement, and educational best practices;

●    Ensure classrooms and learning environments remain developmentally appropriate, culturally responsive, and trauma-informed;

●    Assist with planning family events, community activities, field experiences, and special projects.

Data and Compliance

●    Monitor program documentation for accuracy and completeness;

●    Review lesson plans, assessments, attendance, enrollment, and required reports;

●    Work collaboratively with the DOM and Curriculum and Development Manager to ensure compliance with grant requirements and organizational standards;

●    Assist in collecting and submitting data for grant reporting and continuous quality improvement;

●    Ensure compliance with funding and organizational policies.

Community Partnerships

●    Develop and maintain positive relationships with schools, community organizations, landlords, vendors, contractors, cultural practitioners, government agencies, and family support organizations;

●    Represent KHO professionally within the community;

●    Serve as a liaison between KHO administration and community partners.

Professional Leadership

●    Participate in leadership meetings, planning sessions, and organizational initiatives;

●    Assist in coordinating trainings, meetings, and professional development;

●    Support implementation of new initiatives and organizational priorities;

●    Promote collaboration between program sites.

Other Duties  Perform additional duties as assigned including reports, documentation, grant activities, emergency response, and organizational initiatives.

Work Hours

●    Monday through Friday or as otherwise determined by management;

●    Hours determined by operational needs; 

●    Regular and reliable attendance required; 

●    Evening and weekend work may occasionally be required.

Working Conditions

●    Office setting;

●    Indoor and outdoor program environments;

●    Frequent travel between assigned sites;

●    Travel using personal and/or company vehicle;

●    Occasional travel to neighbor islands and some to the continental U.S;

●    If telework is allowed, must have a designated area in home that is free from distractions and conducive to telework arrangement.

Equipment Use May include use of: vehicles (company and personal), electronics (computer, printer, copier, scanner, etc.), software and apps (Microsoft Office 365, Google Drive, Quickbase or PIDF/KHO server, etc.), virtual meeting platforms, office tools and equipment (used for site, prepping, office, facility, vehicle maintenance).

Mental, Physical and Communication Demands

Mental

●    Consistent adherence to the practice of Partners in Development Foundation’s (PIDF) five core values that are used as a guiding force in the success of all of its programs;

●    Be keenly aware of and attentive to program participants;

●    Analyze and problem solve issues;

●    Prioritize and focus on multiple tasks that require analysis and attention to detail;

●    Possess and exercise strong interpersonal and organizational skills;

●    Cope with stress that may be induced by the situations of our clients;

●    Take responsibility and ownership for successfully accomplishing work and the organization’s objectives and delivering results. Set high standards of shared performance for self and others;

●    Foster a respectful environment while supporting fair treatment and opportunity for all colleagues, partners, and communities;

●    Ensure work is thoughtfully completed, accurate, and error-free to the highest degree possible.

Physical

●    Sit at desk at least 50% of work time, kneel and bend, lift and carry (up to 10 pounds regularly and up to 40 pounds), climb stairs, etc.;

●    May participate in strenuous activities which may include loading/unloading of vehicles, washing of the vehicles, mats and tarps; set up/break down of tents;

●    Outdoors: Exposure to sun, wind, dust, vog, animal dander, etc.;

●    Indoors: Exposure to normal office environments, A/C, fans, etc.

Communication

●    Exhibit courteous and professional demeanor towards program participants, vendors and partners, staff and administration via verbal, written, physical, and electronic correspondence and in a timely manner; 

●    Use professional and respectful interpersonal and organizational skills;

●    Maintain and handle highly confidential information properly;

●    Conduct professional presentations and meetings.

Minimum Qualification Requirements

Required:

●    Bachelor’s degree in Early Childhood Education, Child Development, or a related field and two (2) years experience working with keiki ages birth to five and their families; OR

●    Associate degree in ECE, CD, FR, HS, SW, or related field; and four (4) years of experience working with keiki ages birth to five and their families; OR 

●    Current Child Development Associate (CDA) Credential and five (5) years of experience working with keiki ages birth to five and their families; 

●    Two years of supervisory experience;  

●    Have knowledge and understanding of Hawaiian culture and values.

●    Experience managing multiple staff and program operations;

●    Strong organizational, leadership, and problem-solving skills;

●    Proficiency with Microsoft Office 365 (Word, PowerPoint, Excel), Google Drive (Meetings, Docs, Sheets, Calendar), email, internet researching, and virtual communication platforms.

Preferred:

●    Minimum Two-Three (2-3) year working with organizations and social services within the communities of KHO’s target population;

●    Experience supervising multi-site educational or family support programs;

●    Knowledge of curriculum implementation and child assessment systems;

●    Experience working with grant-funded programs;

●    Familiarity with QuickBase or other data management systems;

●    Knowledge and understanding of Hawaiian culture, ‘ike Hawai‘i, and culturally responsive practices;

●    Experience working with vulnerable, underserved, or at-risk families.

Driving

●    Access to reliable transportation;

●    Valid driver's license;

●    A safe and responsible driving record;

●    Current no-fault auto insurance, with at least $100k in bodily injury liability per person and $25k in property damage liability (operating personal vehicle for work purposes).