Payroll Clerk South Bend, IN

Job Description

Job Description

We are looking for a detail-oriented Payroll Clerk to support payroll and timekeeping operations for a union workforce in South Bend, Indiana. This Long-term Contract position plays an important role in ensuring employee hours, production-related pay, and payroll adjustments are processed correctly and in accordance with labor agreements and company policies. The ideal candidate is comfortable working in a fast-paced manufacturing environment, handling reconciliations, responding to payroll questions, and partnering with supervisors and HR to maintain accurate records.

Responsibilities:
• Oversee daily timekeeping and payroll activities by reviewing employee time records, entering updates, and resolving exceptions before payroll is finalized.
• Work closely with supervisors and production staff to confirm hours worked, output-related information, and incentive earnings so payroll data remains accurate.
• Reconcile payroll details against production and attendance records to identify mismatches and correct discrepancies promptly.
• Maintain production and payroll-related information across timekeeping and operational systems with a high degree of accuracy.
• Prepare shift-based summaries, reports, and spreadsheet trackers that support planning, reporting, and day-to-day operations.
• Process approved pay corrections and document adjustments clearly to support audit readiness and payroll accuracy.
• Address employee questions related to pay, timecards, deductions, and corrections in a thorough and timely manner.
• Coordinate with Human Resources to help ensure payroll practices align with union agreements, benefits administration, and internal compliance standards.
• Track union dues and assist with payroll audits, reporting, recordkeeping, and other administrative support tasks as needed.
• Provide support for process improvements, team training, label printing, and basic accounting-related duties when assigned.• High school diploma or equivalent is required.
• At least 1 year of experience using a payroll or timekeeping platform such as eTime or a comparable system.
• At least 1 year of experience working in a union-based environment.
• Advanced Microsoft Excel skills with experience in reporting, spreadsheet management, and data reconciliation.
• Strong attention to detail and the ability to manage payroll information accurately in a deadline-driven setting.
• Ability to investigate and resolve payroll discrepancies independently while maintaining organized records.
• Effective written and verbal communication skills for working with employees, supervisors, HR, and operations teams.
• Prior experience in a manufacturing setting and exposure to SAP or similar systems is preferred.