Meeting Coordinator

Meeting Coordinator

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. D.R. Horton, Inc. is currently looking for a Meeting Coordinator for their Corporate Meetings and Travel Department. Reporting to the Corporate Meeting & Travel Manager, the Meeting Coordinator provides administrative and logistical support for corporate meetings, events, and employee travel. This role assists with planning, coordination, and onsite execution of meetings while ensuring a high level of service for employees, guests, and stakeholders.

Essential Duties and Responsibilities

Assist with planning and coordinating corporate meetings, events, and travel programs

Coordinate meeting logistics including venue arrangements, rooming lists, banquet event orders, audiovisual needs, transportation, and meeting space setup.

Prepare and distribute meeting materials, including agendas, name badges, signage, attendee communications, and event supplies

Assist with registration management, attendee tracking, and travel documentation

Support onsite meeting execution, including setup, registration, and event operations

Travel domestically and internationally as needed to assist with meeting execution and site visits

Coordinate group travel arrangements for employees, including air, hotel, ground transportation, and related logistics

Process invoices, maintain meeting records, and assist with budget tracking

Maintain accurate attendee, hotel, and travel information

Communicate effectively with employees, vendors, and internal departments to ensure successful execution of meetings and travel programs

Negotiate contracts with vendors for services like catering, hotel accommodations for out-of-town guests, transportation, airfare, entertainment, audio-visual, etc.

Use networking skills to build relationships with vendor and suppliers

Ability to travel overnight, including occasional weekends and trips lasting more than one week (Estimated 10-15% travel required)

Conduct all business in a professional and ethical manner

Maintain regular and reliable attendance

Additional duties as assigned

Qualifications

Education and/or Experience High school diploma or equivalent 1-3 years of experience in corporate meeting planning, hospitality, travel, event coordination, or equivalent combination of education and experience Strong organizational and time management skills Excellent written and verbal communication skills Strong attention to detail and ability to manage multiple priorities Ability to work independently and as part of a team Proficiency with Microsoft Office, Microsoft Teams, Outlook, and Canva Ability to exercise discretion with confidential information Valid passport

Work Schedule: Monday Friday, In-Office

Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: Medical, Dental and Vision 401(K) Employee Stock Purchase Plan Flex Spending Accounts Life & Disability Insurance Vacation, Sick, Personal Time and Company Holidays Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo

Job: Administrative

Primary Location: TX-Arlington

Organization: Corporate

Schedule: Full-time