Cardinal Time and Attendance / Transactions Manager

Title: Cardinal Time and Attendance / Transactions Manager DSP02587 State Role Title: Human Resource Manager II Hiring Range: $108,150 to $138,105 Negotiable and Commensurate with Experience. Pay Band: 6 Agency: Department of State Police Location: North Chesterfield, Virginia Agency Website: vsp.virginia.gov Recruitment Type: General Public - G Job Duties About the Position: Serving as the Time and Attendance and Transactions Manager for VSP by managing and supervising daily operations related to employee time and absence management and transactions by collaborating with Agency internal and external partners to respond to inquiries and resolve issues. Ensuring standard operating procedures (SOPs) are updated and accurate. Providing instruction to the HR Analysts and field Time and Attendance Coordinators. Ensuring reports are processed timely and accurately. Ensuring the Payroll Service Bureau (PSB) issues are addressed by the established due dates. Ensuring compliance with all VSP guidelines, by reviewing transactions and identifying errors to determine efficiency and resolution. Ensuring all policies and procedures as they apply to the Department of Human Resource Management (DHRM) policy, Virginia Retirement System (VRS) requirements, PSB standards, and Cardinal system functionality. Problem-solving will be based on staff researching the specifics and applying knowledge of the applicable guidelines, policy, standards and system functionality. About the Agency: At the Virginia State Police, we are more than just a law enforcement organization — we’re a united team of problem‑solvers, protectors, and public servants shaping the future of the Commonwealth. Every role here strengthens our mission to preserve life, protect the vulnerable, and enhance safety while upholding civil liberties throughout Virginia. When you join VSP, your skills create real impact across every community we serve. Our culture is built on being selfless, engaged, and aware, and we succeed through timely, purposeful action; clear communication; personal accountability; and continuous improvement — together. We prioritize the readiness and well‑being of all our people, entrusting decision‑making to those closest to the challenge and supporting one another with kind, direct feedback that helps us grow. At VSP, you will find meaningful work, real opportunities for advancement, and a supportive culture grounded in service, purpose, and the belief that we are One Mission. One Team. One VSP. If you’re ready to make a difference and be part of something larger than yourself, your next career starts here. Minimum Qualifications Knowledge of: Comprehensive knowledge of human resource management principles and practices with emphasis on timekeeping, payroll operations, workforce administration, and compliance. Considerable knowledge of managerial and supervisory practices, including performance management, coaching, staff development, and oversight of HR operational workflows. Considerable knowledge of training program development and delivery for timekeeping, payroll, and HR transactions. Knowledge of auditing standards and practices related to timesheets and HR transactions, including discrepancy identification and corrective action communication. Knowledge of the Cardinal HCM system or another payroll system that includes, timekeeping, absence management, HR transactions, workflow approvals, and reporting/queries. Skill in: Strategic leadership, organizational analysis, and policy interpretation. Designing, implementing, and evaluating enterprise-level training programs for diverse HR and operational audiences. Developing and maintaining SOPs, workflow documentation, and communication plans. Analyzing data sets, identifying error trends, creating dashboards, and presenting recommendations that align with policy limits. Exceptional skill in Microsoft Office applications and data analysis (pivot tables, formulas, charts). Ability to: Plan, organize, and oversee agency‑wide operations related to time and attendance systems, payroll reporting, leave administration, and HR transaction management. Supervise, coach, motivate, and evaluate staff to achieve performance goals and ensure consistent application of policies, procedures, and system functionality. Analyze complex timekeeping, payroll, and HR transaction data; identify discrepancies; and implement corrective and preventive actions. Develop, deliver, and maintain effective training programs that enhance user proficiency and improve accuracy in timekeeping and HR transaction activities. Communicate clearly and effectively, both verbally and in writing, with employees, supervisors, managers, and external partners to resolve issues and ensure compliance. Maintain, update, and enhance SOPs and desk manuals to support consistent operational practices and continuity of operations. Interpret statewide HR policies (DHRM, VRS, PSB) and apply them consistently across divisions to ensure compliance. Supervisory experience required, including assigning work, coaching, performance evaluation, and disciplinary action. High school diploma or equivalent required. Education and Experience Coursework or formal training in Human Resources, Public Administration, Business Administration, Organizational Development, or related fields. Experience overseeing a comprehensive HR management program, including records management. Experience in data auditing, analysis, and reconciliation. Experience in process mapping and SOP documentation. Ability to travel throughout the state as needed for training and stakeholder engagement. Additional Considerations Preferred knowledge of statewide HR requirements, including DHRM policies, VRS regulations, and PSB payroll standards. Professional HR certifications (e.g., SHRM-CP, SHRM-SCP, PHR, SPHR) to demonstrate advanced HR competency preferred. Extensive experience with Cardinal HCM, including HR transactions and Time & Attendance/Absence Management functions preferred. Experience with Virginia Retirement System (VRS) VNAV systems preferred. Familiarity with Payroll Services Bureau (PSB) payroll processing standards preferred. Experience with Oracle Business Suite or Oracle products preferred. Experience in the administration and/or processing of state leave benefits required. In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at View phone number on click.appcast.io. Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process. It is the policy of the Department of State Police (the Department) that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. This policy shall be adhered to in all aspects of Departmental employment practices. It does not permit the lowering of bona fide job requirements, performance criteria, or qualifications to give preference to any state employee or applicant for state employment based on the above prohibitions. REASONABLE ACCOMMODATIONS ARE AVAILABLE UPON REQUEST #J-18808-Ljbffr Virginia Retirement System