Medical Records Clerk

Medical Records Clerk – Medical Records Scanning

Location: New York, NY 10029

Duration: November 16, 2026 – January 9, 2027 (8 weeks)

Schedule: 35 hours/week, 7 hours/day, 5 days/week; part-time contract

Shift: 9:00 AM – 5:00 PM, fully onsite

Pay Rate: $21/hr.

Requirements

Required Experience

• Minimum 1 year of experience working directly with paper medical records.
• Experience identifying, recognizing, and correctly classifying medical record documents.
• Experience with medical record assembly, filing, data entry, and document organization.
• Typing speed of at least 40 WPM with high accuracy.
• Demonstrated accuracy in repetitive, detail-oriented work.

Required Education

• High school diploma or GED.

Required Skills

• Medical record preparation, assembly, filing, scanning, and indexing.
• Ability to identify document types, including face sheets, histories and physicals, operative reports, progress notes, nursing documentation, orders, consents, laboratory and imaging results, and discharge summaries.
• Microsoft Excel proficiency, including data entry, sorting, filtering, and maintaining tracking spreadsheets.
• Accurate data entry, typing, record keeping, and document classification.
• Ability to maintain strict confidentiality and handle protected health information in accordance with HIPAA and hospital policies.

Preferred Experience and Skills

• Hospital-based Health Information Management (HIM) or document imaging experience.
• Familiarity with Epic and electronic health records.
• Knowledge of medical terminology.
• Experience handling X-ray films and preparing medical records for appointments.

Responsibilities

• Prepare legacy paper medical records for scanning by removing staples and clips, repairing torn pages, and sorting and batching documents by type.
• Identify and classify medical record documents accurately before scanning.
• Scan records at production volume and verify image quality, page orientation, page counts, and completeness.
• Index documents to the correct patient, encounter, date of service, and document type.
• Review scanned records for errors and rescan or reindex documents as needed.
• Maintain batch, volume, and exception data in tracking spreadsheets.
• Identify and report illegible pages, missing documents, and misfiled materials to the supervisor.
• Assemble and file medical records in terminal-digit order, open additional volumes as needed, and pull records for next-day appointments.
• Pull and file X-ray films and print daily pull slips, progress notes, and other required forms.
• Answer phones and support medical records requests and related administrative duties.
• Ensure the confidentiality and security of protected health information.

Additional Requirements

• Fully onsite position at Metropolitan Hospital; remote or hybrid work is not available.
• Patient-facing role; medical clearance is required.
• Ability to lift and carry medical record boxes weighing up to 25 pounds and stand, bend, and reach for extended periods.
• In-person interview with the hiring manager; business-casual attire required.
• English proficiency required.