Accounting Manager

Accounting Manager Job Summary To oversee, manage, and perform authority accounting functions including accounts payable/receivable, invoice management, accounting records management, payment processing, reconciliations, audits, revenue recording/reporting, prepares and presents reports to the CEO and Board of Directors. Participates in month‑end closing and annual audit activities. Supervises and assigns staff and oversees training. Ensures internal controls are in place and followed. Maintains and expands knowledge and skills regarding accounting policies and standards; stays informed of changes in internal and regulatory guidelines. Organizes and maintains a variety of detailed financial records, both manually and through automated methods. The statements included in this description are intended to reflect this job's general duties and responsibilities. They are not to be considered all-inclusive. The employee may be assigned other tasks that are not explicitly included in this summary. Essential Functions Oversee accounting and accounts payable activities including purchase order processing, invoice processing, invoice coding, petty cash management, initiate stop payments and void check requests, verify proper documentation and authorization, process items in Authority’s financial operations platform, prepare and remit 1099’s, and file accounts payable documents and reports. Resolve payment issues with vendors and customers, working with other departments to resolve invoice issues and discrepancies and ensuring timely payments to vendors. Assist with daily accounting activities required to maintain the Authority’s general ledger, prepare journal entries and other financial transactions to record revenues, expenditures, assets, and liabilities accurately and on time, perform general ledger imports and journal entry processing, and assist with monthly revenue recording for parking operations. Provide financial administrative support to management, including preparing and presenting financial reports at Board meetings, and preparing reports and analysis as assigned or required, including reporting to external agencies. Perform daily and monthly account reconciliations, including clearing account reconciliations for ACH/cash transactions, credit card activity, and accounts receivable balances across integrated accounting systems. Reconcile accounts receivable balances between the general ledger and aged receivable reports, and coordinate with the accounts receivable staff to address prior‑period adjustments. Assist with monthly, quarterly, and annual closing activities, including working with outside auditors. Prepare memoranda, letters, and other correspondence to customers and vendors, and assist other authority staff in performing day‑to‑day financial activities. Participate in pre‑employment interviews and make hiring recommendations as needed; interpret and apply human resources policies, departmental policies, and other relevant procedures; review time and leave reports, train or oversee training of subordinates, conduct staff meetings, prepare and review performance appraisals, counsel employees, and recommend disciplinary action as needed. Perform activities, functions, and other related tasks and duties as assigned or required by management. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education Bachelor’s Degree in Accounting, Finance, or a related field from an accredited college or university. Work Experience Five or more years of experience; at least two years of accounting experience, including management experience. Governmental accounting experience preferred. Skills Knowledge and proficiency in GAAP and practices. Working knowledge of methods, procedures, and terminology used in professional accounting. Demonstrated proficiency in financial operations platforms including Bill.com and QuickBooks. Proficiency with Microsoft Suite products (Word, Excel, Outlook, etc.) and advanced Excel and QuickBooks proficiency. Ability to operate office equipment such as copiers, fax machines, scanners, etc. Demonstrated proficiency in effective and appropriate business communication in both written and verbal forms; ability to communicate professionally, effectively, and clearly – both orally and in written form. Familiarity with governmental accounting and related practices, principals, and reporting. Proficiency in managing and applying internal financial controls; monitoring processes and outcomes; ability to comply with established financial policies, procedures, and practices. Experience with fund accounting practices and procedures. Experience in accounts payables/receivables, accruals, and processing of reports, including forms such as 1099’s, and timely remittance processing. Ability to analyze financial data, prepare, and present accurate reports in a timely manner; identify and resolve problems efficiently and develop alternative solutions. Ability to direct and manage department staff, set appropriate goals, and monitor outcomes; manage department resources effectively and efficiently; strong organizational skills. Good supervisory and leadership skills; ability to manage, train, assign, and develop staff; set an example of ethical conduct and customer‑service excellence; resolve conflicts and encourage open communication; inspire respect and trust. Ability to read, comprehend, and adhere to department and company rules, instructions, regulations, policies, and safety procedures. Ability to develop, establish, and maintain effective working relationships with direct reports, Board of Directors, staff, departments, customers, and vendors; professional and courteous communication. Ability to adapt to changes in the work environment and regulatory or industry changes; manage demand, priority shifts, delays, deadlines, and multiple tasks. Demonstrates accuracy and thoroughness; seeks ways to improve and promote quality; provides feedback to improve staff performance; develops reasonable action plans. Licenses and Certifications Valid state driver’s license. Physical Demands / Working Conditions Physical demands include reading, carrying, climbing stairs, crouching, grasping, crawling, gripping, handling, kneeling, pulling, pushing, lifting with assistance up to 25 lbs, reaching, vision, sitting, standing, walking, balancing, stooping, feeling, hearing, talking, repetitive motions, eye/hand/foot coordination. Working environment includes extreme cold, extreme heat, humidity, wet conditions, noise, hazards, temperature change, vibration, and atmospheric conditions. Reasonable accommodations may be made. Travel Requirements Domestic travel: 10%. Scope Freedom to act: Works with minimal direction toward predetermined long‑range goals. Acts independently to determine methods and procedures on new or special assignments. Takes calculated risks. Problem complexity: Works on significant and unique issues with long resolution timeframes (typically twelve months or more). People management: Manages 3 employees. Impact: Erroneous decisions or recommendations would normally result in failure to reach goals crucial to significant organizational objectives. Contact with others: Frequent inter‑organizational and outside customer/vendor contacts. Part of a team who represents the organization. Financial responsibility: Yes. The incumbent has financial and budgetary responsibilities. #J-18808-Ljbffr