Benefits Specialist

Job Type


Full-time

Description

Behavioral Health Allies is seeking an experienced Benefits Specialist to manage the day-to-day administration of our employee benefits and leave programs. This position serves as a key resource to employees and is responsible for benefits enrollments, COBRA administration, billing and reconciliation, Leave of Absence administration, ADA accommodation requests, and benefits-related HRIS support.

The ideal candidate is a detail-oriented benefits professional who takes ownership of the employee benefits and leave experience . You should be comfortable working with confidential information, resolving discrepancies, managing deadlines, and communicating complex benefits and leave information in a clear and supportive manner. If you have strong benefits administration experience, understand COBRA and leave processes, and are highly proficient in computer systems, we encourage you to apply.

Key Responsibilities

• Administer employee benefit programs, including medical, dental, vision, life, disability, and other employer-sponsored benefits.
• Manage employee eligibility, enrollments, qualifying life events, benefit changes, and terminations.
• Coordinate annual open enrollment, including employee communications, elections, deadlines, and system updates.
• Manage COBRA administration , including qualifying events, notices, elections, coverage information, and coordination with COBRA administrators and carriers.
• Review and reconcile monthly benefit invoices against Paylocity enrollment records and payroll deductions.
• Research and resolve billing discrepancies, enrollment errors, and deduction issues.
• Manage the organization's Leave of Absence program , including FMLA and other applicable leaves.
• Coordinate leave requests, required documentation, eligibility, notices, timelines, intermittent leave tracking, and return-to-work processes.
• Coordinate ADA accommodation requests and support the interactive process in partnership with HR leadership.
• Maintain confidential and accurate benefits, leave, and accommodation records.
• Serve as a primary resource for employees regarding benefits, COBRA, leaves, and accommodation processes.
• Communicate benefit and leave requirements, deadlines, and next steps clearly and professionally.
• Maintain accurate benefits, eligibility, deduction, and leave data in Paylocity HCM and related systems.
• Audit Paylocity information and reconcile data with benefit carriers, vendors, and payroll records.
• Prepare benefits reports, tracking tools, employee communications, and compliance documentation.
• Work closely with HR, payroll, finance, benefit carriers, vendors, and leadership to resolve issues and ensure accurate administration.
• Monitor benefits and leave deadlines and assist with audits and compliance requirements.
• Identify opportunities to improve benefits, leave, and HR processes.
• Perform other HR initiatives and special projects as assigned.

Qualifications

• Minimum 3 years of experience in benefits administration, HR, or a related field.
• Experience administering employee benefits, COBRA, FMLA/leave programs, and ADA accommodations .
• Experience working in a regulated compliance driven environment required.
• Strong Paylocity HCM experience desired , including benefits and employee data functions.
• Experience with benefits billing, invoice review, and reconciliation.
• Strong understanding of benefits enrollment and eligibility processes.
• Strong attention to detail and data accuracy.
• Ability to analyze and reconcile benefits and payroll-related information.
• Excellent written and verbal communication skills.
• Strong employee service and relationship-building skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Strong organizational, tracking, and reporting skills.
• Ability to manage multiple deadlines and competing priorities.
• Ability to work independently and collaboratively.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.

FULL-TIME BENEFITS

• Medical, Dental, and Vision coverage
• OnDemand Pay (access your pay when you need it)
• Health Savings Account (HSA) / Flexible Spending Account (FSA) options
• Short- and Long-Term Disability coverage
• 401(k) with company match
• Additional $100 monthly wellness benefit after 90 days

Starting Pay: Our compensation is competitive within the market. The minimum salary for this position begins at $62,000 annually, with your final offer based on a combination of your education, relevant experience, and overall qualifications.