Deputy Director, Procurement, Correctional Health Services

Duties & Responsibilities Summary of position: Within the Finance Department, under the supervision of the Director of Procurement and Contracts, the Deputy Director of Procurement shall proactively oversee daily purchasing activities and provide strategic leadership and operational oversight for all procurement functions. This position is responsible for managing the sourcing, contracting, and acquisition of clinical and non-clinical supplies, equipment, and services to ensure cost‑effectiveness, high quality, and compliance in purchasing processes that support vulnerable patient care. Additionally, this role involves supervising, training, and mentoring purchasing staff to ensure adherence to compliance standards, operational efficiency, and alignment with organizational objectives. The Deputy Director of Procurement acts as a principal advisor to the Director of Procurement and Contracts and collaborates across functions to enhance supply chain performance and vendor relations. The ideal candidate will demonstrate the ability to operate effectively within a large, complex government bureaucracy, consistently delivering high‑quality, timely work products to both internal and external stakeholders. Provide strong management leadership to supervise, train, and mentor a team of four procurement analysts, ensuring high performance and professional development. Establish specific objectives and tasks to provide tangible guidance, including using checklists to support staff in maximizing the accuracy of their work submissions. Hold staff accountable when necessary for correcting mistakes and improving communication. Work to improve staff work accuracy and efficiency. Foster trust and mutual understanding by creating a positive and professional work culture. Ensure staff receive necessary training and professional growth opportunities. Encourage open communication on the team and manage regular one‑to‑ones with clearly communicated work objectives. Distribute workloads efficiently, evaluate employee performance, and enforce organizational and departmental standards. Develop, implement, and maintain internal procedures, controls and quality assurance metrics. Monitor, review, and assign incoming orders (Stock items and Special Purchase Requests) to staff. Ensure staff are promptly processing Stock items and SPRs and that orders are properly logged into IdWhere after the Purchase Order is dispatched and the requester is notified. Ensure staff follow up with vendors on open POs and update delivery details in the Open POs Tracker. Ensure staff communicate with requesters about any delays with stock or SPR orders. Ensure staff resolve order shortages or discrepancies with the vendor within 24 hours after delivery and update IdWhere accordingly. Review and approve requisitions, ensuring they accurately reflect orders and address any requisition issues with the team. Coordinate with CHS Accounts Payable, Supply Chain Purchasing team, CHS Receiving department, and CHS Inventory Management on PO updates, returns, invoices, credits and other requests. Support CHS Inventory Management with replenishment requests, flagging low inventory and backordered items. Coordinate with the H+H Supply Chain team when back‑orders, discontinued products, and other emergency sourcing needs arise. Assist Leadership and perform analysis on Capital investments to ensure alignment with strategic and financial goals. Review internal and vendor reports to identify instances requiring immediate follow‑up to address back orders and discrepancies. Periodically review and update internal trackers and databases to ensure pricing aligns with contracts and for leadership review. Serve as the acting Procurement Director in their absence. Perform other duties as assigned. Minimum Qualifications Master’s degree from an accredited college or university in Accounting, Finance, Business Administration or a related discipline with an emphasis on accounting and financial systems; and two (2) years of responsible‑level experience in fiscal management or administration with an emphasis on financial systems, management information and controls, one (1) year of which must have been in a responsible administrative or managerial capacity. Bachelor’s degree from an accredited college or university in a related discipline; and three (3) years of experience as described above, one (1) year of which must have been in a responsible administrative or managerial capacity. Department Preferences 5+ years of progressive, senior‑level experience managing the workforce and experience in purchasing, sourcing, or contract administration, preferably in government, public‑facing, or large corporate entities. Excellent interpersonal, analytical, oral and written communication skills. Proficiency with Enterprise Resource Planning (ERP) systems and financial management software (e.g., Oracle Procurement). Computer literacy with excellent skills in Microsoft and Google Office suites. How To Apply If you wish to apply for this position, please apply online by clicking the "Apply for Job" button. #J-18808-Ljbffr NYC Health + Hospitals