Manager, Girl Scout Experience Box Inventory

Girl Scout Experience Box Inventory Manager

The Girl Scout Experience Box Inventory Manager is a dedicated lead for the Girl Scout Experience Box (GSEB) program, fully focused on the planning, forecasting, and execution required to deliver the program successfully. This role owns the alignment of troop participation data, develops accurate buy-quantity plans, and maintains reliable inventory forecasts to ensure on-time, complete delivery across all fulfillment windows.

Highly partner-facing and operationally embedded, this role sits at the center of a cross-functional ecosystem—including Membership, Girl Scout Merchandise, and our sourcing and fulfillment partners (En Pointe and Centricity). The Inventory Manager serves as the primary bridge between internal stakeholders and external partners, translating troop data into actionable inventory plans, coordinating closely on production and logistics execution, and proactively managing risk to drive strong program performance.

Essential Responsibilities

• Troop Data Alignment
• Partner closely with the GSUSA Membership team to gather, validate, and interpret troop- and level-based participation data.
• Ensure data accuracy and consistency across systems to inform demand planning and forecasting.
• Identify trends, anomalies, or gaps in troop data that may impact box demand or fulfillment.

• Buy Quantity Planning
• Collaborate with GSUSA Membership and Girl Scout Merchandise teams to develop and refine buy-quantity projections for Experience Box components.
• Leverage historical performance, participation trends, and program assumptions to support accurate purchasing decisions.
• Monitor changes in troop participation and recommend buy-quantity adjustments as needed.

• Inventory Forecasting
• Work seamlessly with external vendors to build, maintain, and update inventory forecasts for all Experience Box components.
• Ensure appropriate inventory coverage across fulfillment windows, accounting for lead times, constraints, and timing dependencies.
• Proactively identify inventory risks and collaborate on mitigation plans.
• Define data-driven reorder points and stock thresholds tailored to specific production cycles and manufacturing timelines to maintain seamless workflow continuity.

• Documentation & Shipping Logistics
• Own end-to-end order documentation and shipping logistics to ensure accurate and timely fulfillment
• Prepare and distribute monthly order previews, including quantity and box configuration estimates, to support logistics planning
• Standardize and communicate buy-quantity requirements in alignment with program timelines and production schedules
• Manage shipping documentation for monthly call-outs, ensuring accuracy and adherence to required formats
• Develop detailed weekly shipping manifests reflecting complex, multi-level box configurations
• Maintain data accuracy across inventory and shipping records to minimize errors and ensure alignment between systems and physical shipments

• Cross-Functional Communication
• Serve as the connective point across GSUSA teams and external vendors to ensure alignment on forecasting assumptions, timing, and data inputs.
• Facilitate clear, consistent communication around inventory status, risks, and changes.
• Support cross-functional decision-making with data-driven insights.

• Reporting & Recaps
• Maintain ongoing reporting on box participation, forecast accuracy, inventory levels, and fulfillment readiness.
• Support end-of-season recaps, documenting learnings and performance outcomes.
• Contribute insights and recommendations to inform future Experience Box planning cycles.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or activities required of the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Required Competencies

• Data-driven decision making
• Cross-functional collaboration
• Problem solving and risk identification
• Planning and prioritization
• Accountability and follow-through skills
• Strong written and verbal communication

Required Technical Skills

• Office 365 or similar suites
• Advanced Excel expertise, including complex formulas, data modeling, pivot tables, and managing large, multi-source datasets
• Experience working with inventory, ERP, or order management systems (e.g., NetSuite, SAP, or similar platforms)
• Familiarity with relational databases and data querying tools (e.g., SQL) to extract, structure, and analyze large datasets

You Need

• Bachelor's degree (BA, BS, BBA, etc.) from four-year college or university or equivalent
• 5+ years' experience working cross-functionally in a planning, operations, ecommerce, or supply chain environment
• Background in inventory management, demand planning, logistics, or fulfillment operations
• Proven ability to manage complex workflows and meet operational deadlines
• Strong ability to analyze and translate complex data into actionable insights, with a solid understanding of data structures, integrity, and reconciliation across systems
• Experience developing and maintaining data templates, workflows, and documentation to support operational processes
• Strong analytical and forecasting skills, with the ability to identify trends, risks, and opportunities
• Familiarity with Girl Scout program operations or similar mission-driven programs is a plus
• Experience managing inventory for subscription programs preferred

Compensation Range: Annual base salary range is between $70,000 - $100,000.

This represents the present low and high end of the pay range for this position. This pay range is only applicable to NYC Metro-based employees, on a hybrid schedule. Actual pay will vary based on various factors, including but not limited to experience.

Featured Benefits:

What We Offer:

Girl Scouts is powered by people, and we encourage our team members to be their best selves in and out of the office. We place a high priority on flexibility and offer a competitive employee salary and benefits package that includes:

Paid Time Off:

GSUSA offers 20+ days of paid time off, 2 floating holidays, as well as 9 workplace holidays per year. GSUSA staff also enjoy a paid holiday year-end office closure between Christmas and New Year's.

Other Benefits:

• Medical and Behavioral Health Coverage
• Plan options with individual and family coverage which includes wellness, hospitalization, and fertility assistance.
• Both plans include GSUSA partial subsidy of premium costs
• Dental and vision coverage
• Health Savings Accounts (HSAs) and Flexible Spending Accounts (FSAs) including Health, Dependent Care, and Limited FSA for those with Health Savings Accounts
• Company-paid life insurance
• Flexible work arrangements
• 12 weeks of paid parental leave
• 401(K) with company match
• Short- and Long-Term Disability for salary continuation
• Health and Wellness Classes and Activities throughout the year

Work Environment: This job operates in a professional office environment.

Position Type: This is a full-time, hybrid position with 2 days on site required. GSUSA is based in New York City.

AAP/EEO Statement: GSUSA is an equal employment opportunity employer.

Travel Requirements

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